Gallery Associate
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Key skills for this role
Role Overview
The Gallery Associate supports daily gallery operations, sales efforts, artist relations, and administrative functions.
The role is client-facing and detail-oriented, requiring strong communication, organization, and professional presentation.
The position supports collectors and gallery activities in Doha and internationally.
Key Skills for This Role
Full Job Posting
Role Overview
The Gallery Associate supports daily gallery operations, sales efforts, artist relations, and administrative functions.
The role is client-facing and detail-oriented, requiring strong communication, organization, and professional presentation.
The position supports collectors and gallery activities in Doha and internationally.
Sales and Client Relations
- Drive revenue and cultivate long-term collector relationships by delivering exceptional client service.
- Greet and assist collectors, advisors, designers, and walk-in visitors.
- Present artwork accurately and confidently through in-person and written client engagement.
- Maintain CRM records and prepare invoices, consignment agreements, and related sales documentation.
- Coordinate shipping, framing, and installation logistics.
- Support exhibitions, art fairs, sales initiatives, follow-up communications, and sales activity records.
Exhibition and Gallery Operations
- Support exhibition planning and execution, including artwork intake, condition reporting, checklists, wall labels, and inventory updates.
- Assist with exhibition installation and deinstallation while ensuring proper artwork handling and care.
- Maintain the gallery in a clean, organized, and presentation-ready condition.
- Maintain accurate inventory, pricing, and exhibition material records throughout each exhibition cycle.
Administrative Support
- Support correspondence, record-keeping, documentation management, payment tracking, and file organization.
- Maintain artist files, consignor agreements, and contracts in orderly digital and physical systems.
- Track payments, deposits, and outstanding balances and coordinate documentation with accounting personnel.
- Maintain office supplies and general administrative organization efficiently.
Marketing and Communications
- Prepare and schedule social media content in support of gallery marketing initiatives.
- Update website inventory and exhibition pages.
- Coordinate artwork photography documentation.
- Ensure images, captions, pricing, and marketing materials are accurate and aligned with gallery standards.
- Support events, openings, guest lists, and community engagement activities.
Artist and Vendor Coordination
- Coordinate communications with represented artists regarding shipments, payments, inventory documentation, and exhibition logistics.
- Liaise with framers, installers, art handlers, and shipping vendors.
- Prepare accurate artist reports and sales summaries and deliver them on time.
Qualifications
- A bachelor's degree in Art History, Fine Arts, Arts Administration, or a related field is preferred.
- One to three years of relevant experience in a commercial gallery, luxury retail, auction house, art advisory, design showroom, or similar client-facing setting is preferred.
- Sales support, retail operations, or high-end hospitality experience is an asset.
- Familiarity with the Middle East art and design market is advantageous.
Candidate Requirements
- Fluent English is required; Arabic is an advantage.
- Availability is required for evenings, weekends, exhibition openings, VIP previews, art fairs, special events, and installation periods.
- Candidates should be able to lift 12 kilograms.
- Candidates should demonstrate client relationship development, communication, judgment, initiative, organization, and multitasking ability.
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