Front Office Receptionist
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Key skills for this role
About the Role
Caliberly seeks a Front Office & Client Experience Executive for an immigration/visa services firm in Dubai. The role involves welcoming clients, managing office administration, and coordinating with vendors.
Key Skills for This Role
Responsibilities
- Welcome and greet clients, partners, and visitors in a professional manner
- Maintain a premium, hospitality focused client environment
- Offer refreshments and ensure client comfort during consultations
- Coordinate meeting room bookings and ensure readiness before client meetings
- Support consultants and senior management during client visits
- Handle incoming calls and emails with professionalism and discretion
- Manage daily office administration and ensure smooth functioning of the office
- Coordinate with vendors such as cleaners, maintenance teams, courier services, and office suppliers
- Ensure cleanliness, hygiene, and overall presentation of the office
- Monitor and maintain office supplies, pantry items, and inventory
- Maintain trackers related to office administration and operational expenses
- Prepare basic Excel reports for management
Requirements
- Fluency in English and Tagalog
- Professional, well presented individual with excellent communication skills
- Strong administrative abilities
- Detail oriented
- Ability to maintain client confidentiality
Full Job Posting
Role Overview
- We are seeking a detail oriented Front Office & Client Experience Executive who will be the first point of contact for our HNI/UHNIs clients.
- This role requires a professional, well presented individual with excellent communication skills and strong administrative abilities.
- The candidate will ensure a seamless client experience while also managing daily office operations and administrative coordination.
Client Experience & Front Office
- Welcome and greet clients, partners, and visitors in a professional manner
- Maintain a premium, hospitality focused client environment
- Offer refreshments and ensure client comfort during consultations
- Coordinate meeting room bookings and ensure readiness before client meetings
- Support consultants and senior management during client visits
- Handle incoming calls and emails with professionalism and discretion
- Maintain client confidentiality at all times
Office Administration & Operations
- Manage daily office administration and ensure smooth functioning of the office
- Coordinate with vendors such as cleaners, maintenance teams, courier services, and office suppliers
- Ensure cleanliness, hygiene, and overall presentation of the office
- Monitor and maintain office supplies, pantry items, and inventory
- Coordinate office repairs, installations, and facility requirements
- Support event or client meeting arrangements when required
Coordination & Tracking
- Maintain trackers related to office administration and operational expenses
- Prepare basic Excel reports for management
- Maintain courier and document dispatch records
- Support documentation and internal coordination with different departments
- Assist with scheduling and calendar coordination when required
Salary & Language
- Salary: Up to AED 4,500
- Language: English & Tagalog
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