Freelancer Project Coordinator / Project Engineer – Fitout & Construction

Job Summary

Project Coordination

• Coordinate daily activities for fit-out, interior, joinery, and construction projects.
• Coordinate with Project Managers, Site Engineers, Designers, QS, Procurement, Production, and subcontractors.
• Monitor progress and follow up on actions, approvals, materials, drawings, and site requirements.
• Assist the Project Manager from mobilization through handover.

Technical and Engineering Support

• Review drawings, specifications, BOQs, and technical documents.
• Coordinate architectural, interior, MEP, structural, and joinery requirements.
• Review shop drawings and coordinate revisions.
• Identify technical discrepancies and assist with technical submissions, material submittals, and method statements.

Site Coordination

• Coordinate daily site activities with Site Engineers, Foremen, subcontractors, and suppliers.
• Conduct regular site visits to monitor progress and identify site requirements.
• Coordinate measurements, inspections, deliveries, and installation activities.
• Monitor manpower, materials, tools, and equipment requirements at site.

Planning and Progress Monitoring

• Assist with project schedules, work programs, and activity plans.
• Monitor actual progress against the approved schedule and report potential delays.
• Coordinate recovery plans and follow up on critical activities.
• Prepare daily, weekly, and monthly progress updates.

Materials and Procurement

• Coordinate material requirements, specifications, approvals, purchase orders, production, and delivery schedules.
• Ensure required materials are available on site according to the project schedule.
• Verify delivered materials against approved samples, specifications, and quantities.
• Coordinate material availability with warehouse, factory, and site teams.

Subcontractors and Quality

• Coordinate subcontractors and suppliers to ensure timely completion of assigned works.
• Monitor subcontractor progress and performance and follow up on quotations, materials, manpower, and site activities.
• Monitor compliance with approved drawings, specifications, and quality standards.
• Coordinate inspections, corrective actions, and quality documentation.

Health, Safety, and Reporting

• Coordinate with the HSE team to ensure compliance with project safety requirements.
• Ensure workers and subcontractors follow approved safety procedures and report unsafe conditions or incidents.
• Maintain records including drawings, RFIs, approvals, inspection requests, meeting minutes, and correspondence.
• Prepare reports, meeting minutes, action lists, and document trackers.

Client Coordination and Handover

• Coordinate with clients, consultants, and project representatives and attend project meetings when required.
• Follow up on comments, approvals, and instructions and communicate approved changes to relevant teams.
• Coordinate snagging, rectification, outstanding works, and close-out documentation.
• Assist with handover documents, as-built drawings, warranties, final inspections, and project completion.

Requirements

• Coordinate fit-out, interior, joinery, and construction project activities from planning through completion.
• Review project drawings, specifications, BOQs, shop drawings, and technical documents.
• Coordinate architectural, interior, MEP, structural, and joinery requirements with relevant teams.
• Monitor site work against approved drawings, specifications, schedules, and quality standards.
• Coordinate materials, subcontractors, suppliers, inspections, project records, and handover documentation.