Founder’s Office & Content Coordinator
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Key skills for this role
About the Role
Happy Earth Organic is seeking a Founder’s Office & Content Coordinator to reduce the founder's daily mental load by organizing emails, meetings, follow-ups, content ideas, social media drafts, and simple accounts trackers.
Key Skills for This Role
Responsibilities
- Manage and organize founder emails across Outlook and Gmail
- Manage calendar, meetings, reminders, and scheduling
- Take clear meeting notes and convert them into action points
- Follow up with team members, suppliers, consultants, and external partners
- Maintain simple trackers for payments, receivables, invoices, expenses, and pending documents
- Draft LinkedIn posts, Instagram captions, founder posts, and short brand content
- Use AI tools to turn founder notes, voice notes, meetings, and ideas into content drafts
- Help organize and maintain a social media content calendar
- Organize digital folders across cloud systems
- Support the founder with new product research
- Organize supplier notes, trade show notes, product samples, and product idea folders
- Support coordination related to Shopify, Amazon, Noon, Talabat, or similar platforms when required
Requirements
- Accounts/admin background
- Strong written English
- Good Excel / Google Sheets ability
- Strong email and calendar management
- Excellent follow up discipline
- Ability to take meeting notes and convert them into clear action points
- Comfortable using AI tools daily
- Social media awareness and basic content writing ability
- Strong organizational skills and high attention to detail
- Ability to manage confidential information
- Presentable, professional, and confident in meetings
- Ability to work in a small, fast moving founder led company
Full Job Posting
About the Role
- Founder’s Office & Content Coordinator role at Teraa Living / Happy Earth Organic.
- Purpose: to reduce the founder’s daily mental load by organizing emails, meetings, follow ups, content ideas, social media drafts, simple accounts trackers, digital folders, supplier notes, product research, and internal action points.
- This is a practical Founder’s Office coordination role for someone who can organize, write, follow up, think clearly, and keep things moving.
Key Responsibilities
- Manage and organize founder emails across Outlook and Gmail.
- Manage calendar, meetings, reminders, and scheduling.
- Take clear meeting notes and convert them into action points.
- Follow up with team members, suppliers, consultants, and external partners.
- Maintain simple trackers for payments, receivables, invoices, expenses, and pending documents.
- Draft LinkedIn posts, Instagram captions, founder posts, and short brand content.
- Use AI tools to turn founder notes, voice notes, meetings, and ideas into content drafts.
- Help organize and maintain a social media content calendar.
- Organize digital folders across cloud systems.
- Support the founder with new product research.
- Organize supplier notes, trade show notes, product samples, and product idea folders.
- Support coordination related to Shopify, Amazon, Noon, Talabat, or similar platforms when required.
Must Have Skills
- Accounts/admin background.
- Strong written English.
- Good Excel / Google Sheets ability.
- Strong email and calendar management.
- Excellent follow up discipline.
- Ability to take meeting notes and convert them into clear action points.
- Comfortable using AI tools daily.
- Social media awareness and basic content writing ability.
- Strong organizational skills.
- High attention to detail.
- Ability to manage confidential information.
- Presentable, professional, and confident in meetings.
Preferred Skills
- Experience in e commerce, FMCG, food, wellness, retail, or product based businesses.
- Basic understanding of Shopify, Amazon, Noon, Talabat, or similar platforms.
- Basic Canva or design coordination skills.
- Experience managing LinkedIn, Instagram, Pinterest, or TikTok content.
- Experience supporting product launches, supplier coordination, or trade shows.
- Experience with digital filing, cloud organization, and content libraries.
- Experience working directly with a founder, CEO, or senior manager.
Success in the First 30 Days
- Founder inbox is cleaned, organized, and actively managed.
- Calendar and meeting follow ups are under control.
- Daily and weekly follow up tracker is running.
- Basic accounts/payment/invoice trackers are created.
- Social media content references are organized.
- LinkedIn and Instagram draft content is being prepared regularly.
- Digital folders and saved content libraries are being cleaned and structured.
- Pending tasks are visible and being followed up consistently.
Success in the First 60 Days
- Founder’s digital systems are significantly cleaner.
- Emails, documents, bookmarks, Instagram saves, Pinterest boards, TikTok saves, and product references are organized.
- Meeting notes and action trackers are consistently maintained.
- Supplier and product research folders are structured.
- Content drafts are being created using AI and founder inputs.
- Team follow ups no longer depend only on the founder.
- Accounts/admin visibility is cleaner and easier to review.
Success in the First 90 Days
- Founder has significantly less follow up and admin load.
- Content coordination is running weekly.
- Accounts/admin trackers are accurate and updated.
- Product research and supplier follow up systems are active.
- Digital filing systems are clean and easy to use.
- The person is independently chasing tasks, organizing information, and reducing founder dependency.
- The founder can rely on the person to remember, follow up, and keep things moving.
Key Performance Indicators
- Inbox and follow up tracker updated daily.
- Meeting notes and action points shared within 24 hours.
- Payment/invoice/admin trackers updated weekly.
- Supplier and product follow ups tracked clearly.
- Minimum weekly content drafts prepared from founder inputs.
- Digital folders and references kept organized.
- Pending tasks followed up without repeated reminders.
- Clear weekly update sent to the founder.
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