Fleet Supervisor - Abu Dhabi
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Key skills for this role
About the Role
Fleet Supervisor – Dubai Salary: 6,000 to 7,000AED based on experience Accommodation: Provided or plus allowance Ticket Allowance: Yearly for self only Health and Life Insurance.
Key Skills for This Role
Responsibilities
- Manage a team of 12 drivers, including training, scheduling, and directing errands
- Create and maintain vehicle portfolios in ERP/FOCUS system
- Ensure timely renewal of vehicle registrations and insurance
- Monitor and report traffic fines, coordinating with HR and Finance
- Submit weekly and monthly reports to Line Manager and Finance Department
Requirements
- Experience in fleet management or coordination
- Knowledge of vehicle registration and insurance processes
- Ability to manage a team of drivers
- Proficiency in ERP systems
Full Job Posting
Role Purpose
- Manage and coordinate administrative functions related to the organization's vehicle fleet from creating vehicles profile in the system throughout the vehicle lifecycle and maintain the insurance and registration record supporting the Fleet Supervisors in optimizing fleet operations.
Operations & Drivers Management
- Manage a team of 12 Drivers; provide training, create team schedule and direct team errands to meet the daily and ad hoc requirements of the company, owners and his family and guests.
- Act as the point of contact for Dubai Vehicle Fleet Operation.
Vehicle Record Management
- Create all vehicles portfolio in ERP/FOCUS ensuring all compulsory fields are completed (model, colour, make, kilometres, value, etc.) and photos are uploaded.
- Maintain and update any change in the vehicle status such as transfer, sale, scrap, etc.
- Upload car registration and insurance renewals (collecting data from respective Fleet Supervisors).
- Work closely with the ERP Specialist to enhance the reporting standard as per management requirement.
Registration & Compliance
- Ensure Dubai Registered vehicles registrations and insurance are renewed on time.
- Validate monthly reconciliation of vehicles insurance invoices.
- Register newly purchased vehicles and complete all necessary procedures for compliance with UAE regulations.
- Ensure safety and compliance with company policies and authority requirements.
Documentation & Reporting
- Maintain both physical and digital records of all vehicles, including registration, insurance, fines, and maintenance details.
- Submit weekly and monthly reports to the Line Manager and Finance Department as required.
Fines & Compliance Monitoring
- Monitor cars/drivers traffic fines, generate fine detailed reports on fines, including violator name, amount, vehicle number, and date of the incident and update HR accordingly before the payroll cut off date.
- Coordinate with family representatives to settle their fines and update the Finance Department on family fine settlements.
Compensation & Benefits
- Salary: 6,000 to 7,000 AED based on experience
- Accommodation: Provided or plus allowance
- Ticket Allowance: Yearly for self only
- Health and Life Insurance: For self only
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