Fleet-Executive
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Key skills for this role
About the Role
Fleet Operations Manage the day-to-day fleet operations and vehicle assignments to ensure smooth transportation and delivery activities. Coordinate fleet allocation based on.
Key Skills for This Role
Responsibilities
- Manage the day to day fleet operations and vehicle assignments to ensure smooth transportation and delivery activities.
- Oversee vehicle registration, insurance renewals, RTA passing, and registration card renewals.
- Monitor daily vehicle utilization and schedule preventive maintenance.
- Coordinate accident reporting and insurance claims.
- Monitor and control fleet operating expenses.
- Monitor GPS tracking systems to ensure route compliance.
- Assess driving capabilities of shortlisted drivers.
- Ensure compliance with QHSE standards.
- Prepare daily, weekly, and monthly fleet operational reports.
Requirements
- Manage day to day fleet operations and vehicle assignments
- Oversee vehicle registration, insurance renewals, RTA passing
- Monitor fleet utilization and optimize
- Coordinate with government authorities for regulatory approvals
- Monitor GPS tracking systems
- Prepare reports using Excel and reporting tools
Full Job Posting
Fleet Operations
- Manage the day to day fleet operations and vehicle assignments to ensure smooth transportation and delivery activities.
- Coordinate fleet allocation based on operational priorities and business requirements.
- Support UAE wide delivery operations by ensuring vehicle availability.
- Maintain effective communication between fleet operations, warehouse teams, transport coordinators, and business stakeholders.
- Monitor fleet utilization and optimize.
Fleet Administration & Compliance
- Oversee vehicle registration, insurance renewals, RTA passing, and registration card renewals for new and existing vehicles.
- Ensure complete compliance with UAE statutory and regulatory requirements.
- Maintain and monitor RTA Traffic File, Vehicle Registration Records, Insurance Documentation, Employee Emirates IDs, Road Permits, Delivery Permits, Vehicle Branding Permits.
- Ensure vehicles remain free from traffic violations and fines through regular monitoring.
- Manage balances and transactions for Salik, Darb, and other fleet E Wallet systems.
- Coordinate with government authorities for regulatory approvals whenever required.
Vehicle Operations & Preventive Maintenance
- Monitor daily vehicle utilization and schedule preventive maintenance accordingly.
- Develop preventive maintenance plans to maximize vehicle reliability.
- Conduct regular inspections to ensure fleet roadworthiness and serviceability.
- Coordinate with vehicle custodians to complete scheduled maintenance on time.
- Physically receive vehicles from drivers before repairs and validate job cards.
- Coordinate repairs with workshops and garages.
- Ensure vehicle uptime of 98% or above across the fleet.
- Minimize vehicle downtime through proactive maintenance planning.
Accident & Insurance Management
- Coordinate accident reporting with the Administration team.
- Register accident claims with insurance providers.
- Arrange vehicle surveys and repair approvals.
- Liaise with garages to ensure timely and quality repairs.
- Monitor insurance claims until closure.
- Maintain accident records and prepare incident reports.
- Identify preventive measures to reduce accident frequency.
Fleet Cost & Expense Control
- Monitor and control fleet operating expenses.
- Analyze fuel consumption, maintenance costs, repair expenses, and operational expenditure.
- Raise and manage Purchase Orders through ERP systems.
- Coordinate spare parts planning with garages.
- Monitor vehicle operating cost per kilometer and benchmark against industry standards.
- Recommend cost saving initiatives without compromising operational performance.
GPS & Fleet Technology Monitoring
- Monitor GPS tracking systems to ensure route compliance and operational efficiency.
- Analyze vehicle movement and utilization reports.
- Maintain fleet databases and operational dashboards.
- Generate periodic reports using Excel and reporting tools.
- Support implementation of fleet technology and automation initiatives.
Driver & Resource Management
- Assess the driving capabilities of shortlisted drivers during the recruitment process.
- Coordinate driver deployment based on operational requirements.
- Prepare driver attendance, overtime, shift schedules, and leave plans.
- Manage vehicle handover and takeover processes.
- Resolve driver related operational issues.
- Promote driver accountability and adherence to company standards.
Health, Safety & Quality Standards
- Ensure compliance with company Quality, Health, Safety, and Environment (QHSE) standards.
- Ensure all drivers are equipped with the required Personal Protective Equipment (PPE).
- Monitor compliance with Standard Operating Procedures (SOPs).
- Promote safe driving practices and defensive driving awareness.
- Support investigations into safety incidents and recommend corrective actions.
Reporting, MIS & Continuous Improvement
- Prepare daily, weekly, and monthly fleet operational reports.
- Generate MIS reports covering Fleet Utilization, Vehicle Uptime, Maintenance Status, Accident Analysis, Cost per Kilometer, Fuel Consumption, Driver Productivity.
- Analyze operational and technical processes to identify improvement opportunities.
- Develop initiatives to improve garage efficiency and reduce turnaround time.
- Support implementation of continuous improvement projects.
- Coach and guide drivers and fleet personnel to improve productivity.
- Provide technical and operational support to team members.
- Report operational performance and productivity metrics to management.
- Implement corrective and preventive actions to address operational issues.
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