indeed
Finance, HR & Operations Executive
Klystron Global
Dubai, UAE
Full Time
Mid
Onsite
AED 3,000/month / month
2 weeks ago
AccountingVAT ComplianceHR AdministrationMicrosoft ExcelERP SystemsCommunication
Free
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AccountingVAT ComplianceHR Administration
About the Role
Klystron Global seeks a Finance, HR & Operations Executive to support day-to-day finance, accounting, VAT, audit, HR, and operational activities across multiple business units. The role requires strong organizational skills, discipline, and professionalism.
Key Skills for This Role
AccountingVAT ComplianceHR AdministrationMicrosoft ExcelERP SystemsCommunication
Responsibilities
- Manage day to day accounting activities, including Accounts Payable and Accounts Receivable
- Process invoices, payments, bank reconciliations, and journal entries
- Assist in month end and year end financial closing activities
- Prepare management reports, financial statements, and account reconciliations
- Monitor cash flow, expenses, and budget utilization
- Ensure compliance with company policies, accounting standards, and internal financial controls
- Prepare and submit UAE VAT returns accurately and within statutory deadlines
- Maintain VAT documentation and ensure compliance with UAE tax regulations
- Coordinate with external auditors and provide required schedules, reconciliations, and supporting documents
- Support internal audits and ensure adherence to statutory and regulatory requirements
- Coordinate recruitment activities, including job postings, resume screening, interview scheduling, and onboarding
- Maintain employee records, contracts, visa documentation, and HR files
Requirements
- Bachelor's Degree in Commerce, Accounting, Finance, HR, Business Administration, or related field
- 2–5 years of relevant experience in Finance, Accounting, HR, Administration, or Business Operations
- Sound knowledge of UAE VAT regulations, accounting principles, and HR administration
- Experience working with ERP systems (Odoo experience is highly preferred)
- Proficiency in Microsoft Excel, Word, PowerPoint, and Google Workspace
- Excellent verbal and written communication skills
- Strong organizational, planning, and multitasking abilities
- Highly disciplined with exceptional attention to detail and execution
- Strong analytical and problem solving skills
- Ability to manage multiple responsibilities with minimal supervision
Full Job Posting
Position Summary
- The Finance, HR & Operations Executive will be responsible for supporting the day to day Finance, Accounting, VAT, Audit, Human Resources, and Operational activities across multiple business units.
Key Responsibilities Finance & Accounting
- Manage day to day accounting activities, including Accounts Payable and Accounts Receivable.
- Process invoices, payments, bank reconciliations, and journal entries.
- Assist in month end and year end financial closing activities.
- Prepare management reports, financial statements, and account reconciliations.
- Monitor cash flow, expenses, and budget utilization.
- Ensure compliance with company policies, accounting standards, and internal financial controls.
Key Responsibilities VAT, Audit & Compliance
- Prepare and submit UAE VAT returns accurately and within statutory deadlines.
- Maintain VAT documentation and ensure compliance with UAE tax regulations.
- Coordinate with external auditors and provide required schedules, reconciliations, and supporting documents.
- Support internal audits and ensure adherence to statutory and regulatory requirements.
- Monitor compliance across different operational units and recommend process improvements where necessary.
Key Responsibilities Human Resources
- Coordinate recruitment activities, including job postings, resume screening, interview scheduling, and onboarding.
- Maintain employee records, contracts, visa documentation, and HR files.
- Assist with payroll processing, attendance, leave management, and employee benefits.
- Support employee engagement, performance management, training, and development initiatives.
- Ensure compliance with UAE Labour Law and company HR policies.
Key Responsibilities Operations & Administration
- Coordinate operational activities across multiple offices and countries to ensure smooth business operations.
- Monitor operational processes and recommend improvements to enhance efficiency and productivity.
- Liaise with internal departments and external stakeholders to ensure timely execution of business activities.
- Prepare reports, presentations, business correspondence, and management documentation.
- Support administrative functions, vendor coordination, procurement, and office management.
- Track key operational deliverables and ensure timely follow up and completion.
Key Responsibilities Coordination & Execution
- Work closely with senior management to implement business initiatives and strategic decisions.
- Coordinate cross functional activities across Finance, HR, Sales, Projects, and Operations.
- Maintain a high level of organization, discipline, and accountability in daily work.
- Manage multiple priorities effectively while consistently meeting deadlines.
- Identify operational challenges proactively and recommend practical solutions.
Qualifications
- Bachelor's Degree in Commerce (B.Com), Accounting, Finance, Human Resources, Business Administration, or a related field.
- 2–5 years of relevant experience in Finance, Accounting, HR, Administration, or Business Operations.
- Sound knowledge of UAE VAT regulations, accounting principles, and HR administration.
- Experience working with ERP systems (Odoo experience is highly preferred).
- Proficiency in Microsoft Excel, Word, PowerPoint, and Google Workspace.
Required Skills & Competencies
- Excellent verbal and written communication skills.
- Strong organizational, planning, and multitasking abilities.
- Highly disciplined with exceptional attention to detail and execution.
- Strong analytical and problem solving skills.
- Ability to manage multiple responsibilities with minimal supervision.
- Professional, proactive, and capable of handling confidential information.
- Team player with excellent interpersonal and stakeholder management skills.
- Ability to coordinate effectively across multiple operational units and countries.
What We Offer
- Competitive salary and benefits.
- Opportunities for professional growth and career advancement.
- Exposure to international business operations and cross functional responsibilities.
- A collaborative, innovative, and performance driven work environment.
Pay
- AED 3,000.00 AED 5,000.00 per month
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