Finance Executive - Accounts Payable

Overview

Finance Executive – Accounts Payable

Accounts Payable Operations

• Process supplier invoices, payment requests, and supporting documents in line with company policies and approval workflows.
• Verify invoice accuracy, supporting documents, PO compliance, and contractual terms before processing.
• Monitor payment schedules and ensure timely processing of approved payments.
• Maintain accurate AP records, reconciliations, and vendor statements.

Vendor Coordination & Communication

• Act as the focal point for vendor inquiries related to payment status, outstanding balances, and payment timelines.
• Provide clear and professional communication to suppliers regarding payment progress and expected payment plans.
• Coordinate with suppliers to resolve invoice discrepancies, disputes, or missing documentation.
• Maintain strong vendor relationships to support business continuity and avoid service disruptions.

Stakeholder Coordination

• Coordinate closely with Operations, Procurement, Commercial, and other internal departments regarding pending invoices, approvals, and urgent payment requirements.
• Escalate critical vendor issues that may impact operations or service delivery.
• Support operational teams in prioritizing payments for critical suppliers and emergency requirements.

Reporting & Compliance

• Prepare AP aging reports, payment status updates, and outstanding liability summaries.
• Support month-end closing activities, accruals, and audit requirements.
• Ensure compliance with company financial controls, DOA matrix, and accounting procedures.
• Maintain confidentiality and accuracy of financial records.

Skills & Competencies

• Strong communication and stakeholder management skills.
• Ability to handle vendor escalations professionally and diplomatically.
• Good understanding of accounts payable processes and financial controls.
• Strong coordination and follow-up capabilities.
• Ability to work under pressure and manage multiple priorities.
• Proficiency in ERP systems and Microsoft Excel.