Finance Assistant / Accounts Assistant

Role Description

Responsibilities

• Enter supplier invoices, prepare sales billings, issue customer debit and credit notes, and match purchase orders.
• Perform daily bank reconciliations, monitor petty cash transactions, and cross-check credit card statements.
• Audit employee expense claims and petty cash disbursements for policy adherence, receipt verification, and tax classification.
• Assist with month-end ledger adjustments and update fixed asset tracking schedules.
• File financial documents and retrieve vouchers and supporting records for audit reviews.
• Correspond with vendors about payment status and follow up with internal staff on pending receipts.

Qualifications

• Bachelor's degree or Diploma in Accounting, Finance, Business Administration, or a related field.
• Foundational coursework or progress toward AAT, LCCI, ACCA foundation, or an equivalent accounting credential is advantageous.
• Understand basic accounting principles, double-entry bookkeeping, general ledgers, AP, AR, and journal entries.
• Have working knowledge of accounting tools or ERP software such as QuickBooks, Xero, Sage, SAP, or NetSuite.
• Have intermediate Microsoft Excel or Google Sheets skills for financial tracking and reconciliations.

Professional Skills

• Review expense claims for policy compliance, receipt support, and tax classification.
• Maintain organized digital and physical archives and retrieve audit documentation when needed.
• Communicate professionally with vendors and internal staff about payments and missing receipts.
• Demonstrate numerical accuracy, attention to detail, time management, data privacy, and financial ethics.