Finance & Administration Staff

Job Title: Finance & Administration Staff

Position Summary

1. Finance Responsibilities

• Monitor, record, and update expenses across all cost centers with accuracy and timeliness.
• Maintain financial documentation, including expense logs, petty cash records, and supporting evidence.
• Assist in budget monitoring by identifying variances and preparing summary reports for management review.
• Prepare and generate month‑end financial reports, including cost summaries, expense analyses, and reconciliation reports.
• Support financial audits by ensuring documentation completeness and compliance with internal financial policies.

2. Administration Responsibilities

• Conduct site visits to offices and universities as required to support administrative operations.
• Coordinate and manage documentation for all departments, ensuring proper filing, version control, and accessibility.
• Review and verify supplier eligibility, including documentation checks, compliance validation, and performance assessments.
• Support procurement activities by coordinating with vendors, obtaining quotations, and preparing comparison sheets.
• Liaise with teams and departments outside the UAE for administrative requests, documentation exchange, and operational support.
• Assist with general office administration, logistics, and facility‑related tasks as needed.

3. ISO 9001:2015 Compliance Support

• Assist in maintaining and updating the Quality Management System (QMS) in accordance with ISO 9001:2015 standards.
• Maintain QMS logs, controlled forms, and audit‑ready documentation.
• Support internal audits by preparing required evidence, records, and follow‑up actions.
• Ensure finance and administrative processes comply with approved SOPs and quality standards.

4. Risk Management Support

• Assist in the implementation and monitoring of risk‑mitigation initiatives across all cost centers.
• Maintain risk registers and track mitigation actions to ensure timely progress.
• Coordinate with relevant departments to support the execution of risk‑related action items.

Qualifications & Requirements

• Bachelor’s degree in Business Administration, Accounting, or a related field.
• 3–5 years of experience in finance, administration, or a similar role.
• Project management certification is an advantage.
• Experience with ISO 9001 documentation control is an advantage.
• Strong proficiency in Microsoft Office applications.
• Excellent organizational skills and attention to detail.
• Ability to coordinate with cross‑border teams and manage multiple tasks simultaneously.
• Excellent verbal and written communication skills in English.