Finance & Admin Operations
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Key skills for this role
About the Role
Prime Circle Group seeks a Finance & Admin Operations specialist to own daily tracking of financial flows, invoicing, expense tracking, and process structuring in a fully remote, multi-currency environment.
Key Skills for This Role
Responsibilities
- Own daily tracking of multi channel payments: Stripe, bank wires, Crypto
- Identify each day which payments were received, pending, or overdue, and share daily report
- Manage monthly renewals and subscription cut offs for clients in arrears
- Issue client invoices in Zoho Books and ensure accuracy
- Track full lifecycle of invoices and follow up when needed
- Process refund requests and ensure full traceability
- Record and categorize monthly expenses (salaries, contractors, tools, banking fees)
- Prepare elements for monthly closing
- Verify sales team commissions and partner referral payments
- Identify friction points and propose improvements, contribute to automation
- Build and maintain clean client database in Notion, document procedures and create SOPs
- Track client contracts and answer first level administrative questions
Requirements
- 1 to 4 years of experience in finance, accounting, controlling, back office, or operations
- Strong comfort with numbers: ability to read statements, spot inconsistencies, and reconcile
- Absolute rigor and reliability
- Curiosity for digital tools and fast learning curve
- Real autonomy: identify what needs to be done and execute
- Fluent in French and English, written and spoken
Full Job Posting
Role Summary
- Prime Circle Group is looking for a Finance & Admin Operations specialist to own the daily tracking of our financial flows, structure our back office, and grow our operational infrastructure.
- You'll work in a 100% remote, multi currency environment, with modern tools (Notion, Pipedrive, Zoho, Stripe) and real autonomy.
Your Missions
- Own daily tracking of multi channel payments: Stripe, bank wires, Crypto.
- Identify each day which payments were received, pending, or overdue, and share daily report.
- Manage monthly renewals and subscription cut offs for clients in arrears.
- Issue client invoices in Zoho Books and ensure accuracy.
- Track full lifecycle of invoices and follow up when needed.
- Process refund requests and ensure full traceability.
- Record and categorize monthly expenses.
- Prepare elements for monthly closing.
- Verify sales team commissions and partner referral payments.
- Identify friction points and propose improvements, contribute to automation.
- Build and maintain clean client database in Notion, document procedures and create SOPs.
- Track client contracts and answer first level administrative questions.
Who you are Must have
- 1 to 4 years of experience in finance, accounting, controlling, back office, or operations.
- Strong comfort with numbers: can read a statement, spot inconsistency, reconcile.
- Absolute rigor and reliability.
- Curiosity for digital tools and fast learning curve.
- Real autonomy: identify what needs to be done, do it, escalate what blocks.
- Fluent in French and English, written and spoken.
Nice to have
- Experience with Stripe, Zoho Books, Pipedrive, or Notion.
- Exposure to multi currency or international environments.
- Familiarity with automation logic (n8n, Zapier, APIs).
- Experience in a startup, scale up, or digital environment.
What we offer
- A central, high impact role in a fast growing international group.
- Daily, direct collaboration with the founder.
- A fully remote, flexible environment with no office constraints.
- A modern stack and automation driven culture.
- Scalable compensation and real growth path.
- Freedom to structure the finance & admin pole in your own way.
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