Family Executive Assistant
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Key skills for this role
About the Role
Provide personal assistance and correspondence support, manage calendars, and maintain confidentiality while demonstrating strong organizational and communication skills.
Key Skills for This Role
Full Job Posting
Education Requirements
- Bachelor s Degree, preferably in Law, Finance, English language or Accounting.
Experience Requirements
- 3+ years experience in an administrative role reporting directly to executive management.
- Experience in the BoD, CEO, CFO, COO, or CSO office is a plus.
- Experience working with Microsoft Office suite.
Languages
- Fluent in English and Arabic
Skills
- Strong organizational and interpersonal skills
- Strong verbal and written communication skills.
- Ability to write routine reports and correspondence.
- Excellent interpersonal communication and listening ability.
- Excellent presentation skills.
- Competence to build and effectively manage interpersonal relationships at all company levels.
Job Responsibilities
- Provide efficient personal assistance and correspondence support to the family office and BoD, routing correspondence as necessary and taking the initiative in drafting replies, where appropriate, to ensure that all communications are handled appropriately.
- Act as the first point of contact for internal and external parties who wish to contact or meet the chairman and board of directors and screen the requests to ensure those with genuine and vital reasons are prioritized.
- Provide sophisticated calendar management. Prioritizes inquiries and requests while troubleshooting conflicts with little guidance; makes judgments and recommendations to ensure smooth day-to-day engagements.
- Administer correspondence, manage incoming calls and prioritize phone messages, emails, and mail. Handle all calls and visitors with grace, sophistication, and professionalism.
- Make travel arrangements for transportation, and accommodation.
- Organize and distribute circulars received by the chairman and board of directors to concerned functions and follow up with circulars that require responding.
- Follow all relevant operational procedures and instructions so that work is carried out in a controlled and consistent manner.
- Supervise arrangement of all calendar meetings and bookings to ensure meeting arrangements requirements are met efficiently.
- Perform administrative and office support, including word processing, filing system, contact database maintenance, etc.
- Review and source the private household, organize their leaves and required arrangements in coordination with HR and GR.
- Review legal forms and contracts and communicate with legal agency as required.
- Confidentially organize all legal documents.
- Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business.
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