Factory Admin Lead

Responsible for smooth operation of Canteen , Transport Vehicle Management , and Uniform Change Room with the help of IFM/Sodexo.

PPE Management for Associates & Visitors

Monthly Audit of services extended by Sodexo pertaining to Canteen, Transport, Security and Housekeeping.

Associate Engagement and Connect

Extending Admin support to action items of Committees (Canteen, Transport,& Cultural) constituted in the factory

Management of Celebration activities pertaining to Associate Birthday, Farewell, Long Service Award, R&R Event, Family day connect etc.

Grievance Management which includes record keeping of Grievance and issue resolution details in due consultation with stakeholders

Onboarding Support for associates in terms of ensuring joining formalities, issuance of I-Card, Business cards, Travel portal Login etc.

Supporting site based reward and recognition initiatives

Budget Management and PR/PO Management

Monitoring of Budget vs Actual and work within the allocated budget including IFM

PR/PO management basis the planned activities within the guardrails of allocated Budget.

Responsible for bringing in cost optimization initiatives in the area of Admin by partnering in cost optimization projects pertaining to admin.

Vsitor Management- Managing the requirements during the planned visits at the site.

Support facilities related Audit Requirements for HSE, QMS, FSSAI & RWA

Support the plant manager with all communications related to factory associates.

Maintenance of personnel files of Associates for factory based associates.

Lead Projects related to Associate’s safety, health and wellness in due guidance of HSE Manager of Site

Job Specifications /Qualifications

Preferred qualification: University degree or equivalent, preferably in in Labor/Industrial Relations with 5 to 7 years in factory administration. Or 7 to 10 years’ experience in handling factory administration & Labor relations

Ability to interact and develop relationships with all levels of associates, including senior management, to influence desired outcomes

Strong communication, written and interpersonal skill

Strong analytical, problem-solving, conflict management and decision making skills

Have fundamental understanding of Labour laws applicable to State of Maharashtra like Factories Act, CLRA Act, Private Security Guard Act, Mathadi, etc