Facilities Officer

Role Overview

Facilities Operations

• Support day-to-day management of office buildings, facilities, and workplace environments.
• Coordinate preventive and corrective maintenance for facilities and equipment.
• Monitor infrastructure condition and arrange repairs for electrical, plumbing, air-conditioning, lighting, security, and other building systems.
• Conduct inspections, identify hazards and maintenance issues, and maintain service-request and inspection records.
• Manage cleaning, security, landscaping, pest control, waste management, office space, meeting rooms, and common facilities.

Projects and Administration

• Coordinate contractors, vendors, service providers, maintenance teams, and facilities-related service levels.
• Assist with office moves, relocations, renovations, refurbishments, space planning, and workplace improvement projects.
• Support emergency preparedness, evacuation procedures, business continuity, safety compliance, sustainability, and energy-saving initiatives.
• Assist with vendor selection, quotations, purchase orders, procurement, budgets, invoices, and cost-control activities.
• Maintain asset records, equipment inventories, facilities documentation, access arrangements, office supplies, furniture, and workplace equipment.
• Prepare facilities reports, maintenance updates, expense summaries, and operational dashboards.

Requirements

• Proven experience in facilities management, building operations, workplace management, property management, administration, or a related field is required.
• Experience coordinating maintenance, repairs, contractors, workplace services, facility inspections, records, work orders, invoices, budgets, and documentation is required.
• Basic knowledge of HVAC, electrical, plumbing, lighting, fire safety, and security systems is required.
• Strong organizational, planning, time-management, communication, stakeholder-management, and problem-solving skills are required.
• Vendor management, procurement, service-contract knowledge, Microsoft Office, and facilities-management systems are advantageous.
• Experience with CMMS, CAFM, building management systems, office projects, sustainability, or energy management is preferred or advantageous.
• A relevant diploma or bachelor's degree is preferred, and professional certifications are advantageous.

Development Opportunities

• The role offers exposure to workplace operations, vendor management, maintenance planning, safety, budgets, facilities projects, relocations, renovations, sustainability, and workplace transformation.
• Career progression may include Senior Facilities Officer, Facilities Executive, Facilities Manager, Workplace Operations Manager, Property Manager, or Head of Facilities.