Facilities Manager

· Oversee the daily operation, maintenance, repair, and appearance of all Parish, Academy, Early Learning Center, rectory, and campus facilities and grounds.

· Establish, document, and monitor preventive maintenance programs for building systems, equipment, grounds, and other physical assets.

· Coordinate and manage all landscaping and grounds maintenance activities across the campus, including but not limited to irrigation systems, tree care, seasonal enhancements, athletic and recreational areas, and overall campus appearance.

· Assess facility needs and coordinate repair or replacement of major building components, including HVAC, electrical, plumbing, roofing, lighting, parking areas, and related systems.

· Conduct regular campus inspections, identify deficiencies, prioritize corrective action, and maintain appropriate service and maintenance records.

· Oversee campus vehicle fleet maintenance, inspections, registration, insurance compliance, and replacement planning to ensure vehicles remain safe, reliable, and properly protected.

· Coordinate campus setup, facility access, and operational support for liturgies, school activities, parish programs, special events, and seasonal church environments.

· Respond to facility emergencies and coordinate after-hours support when needed.

· Manage approved repair, renovation, improvement, and construction projects from initial assessment through completion and closeout.

· Coordinate design review, permits, contracts, change orders, payment documentation, project meetings, inspections, warranties, and closeout requirements.

· Monitor contractor and vendor activity for quality, safety, schedule, budget, and compliance with approved plans, specifications, codes, and diocesan standards.

· Maintain effective communication with campus and diocesan leadership regarding project status, risks, decisions, and required approvals.

· Oversee facility-related safety and security systems and coordinate measures that protect people, property, buildings, and grounds.

· Promote safe work practices and ensure that maintenance operations, contractors, and projects follow applicable policies, codes, standards, and regulatory requirements.

· Coordinate with appropriate staff, vendors, public authorities, and emergency responders regarding facility safety, security, access, inspections, and incident response.

· Ensure that facility use, access, and scheduling comply with all diocesan Safe Environment policies and applicable safety requirements, using best practices to protect everyone on campus, especially children and vulnerable populations.

· Support documentation and corrective action related to facility inspections, insurance matters, identified hazards, and risk-management needs.

· Maintain organized records for contracts, warranties, inspections, permits, equipment, service history, keys, access systems, and vendors.

· Provide facility updates, recommendations, and supporting information for leadership, councils, committees, and diocesan offices as requested.

· Supervise assigned maintenance and security personnel, including scheduling, training, work assignments, performance expectations, and follow-through.

· Develop and manage effective systems for receiving, prioritizing, assigning, tracking, and completing maintenance requests while coordinating schedules and workflows to promote timely service and effective team collaboration.

· Coordinate the timely procurement, availability, and responsible use of materials, supplies, tools, and equipment needed to minimize delays and complete assigned work on schedule.

· Ensure that staff have clear responsibilities, appropriate tools, materials, and information to perform their work safely and effectively.

· Coordinate the work of contractors, vendors, volunteers, and committees supporting facility operations and campus projects.

· Build collaborative working relationships among the Parish, Academy, Early Learning Center, diocesan offices, ministries, and outside authorities.

· Communicate professionally, maintain confidentiality, and respond promptly to facility requests while balancing urgency, impact, and available resources.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requires an appreciation and respect for the Catholic Church and its teachings.

Church employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the Church.

Their public behavior must not violate the faith, morals or laws of the Church or the policies of the diocese.

Bachelor’s degree in engineering, facilities management, or a related field preferred, or an equivalent combination of experience, technical training, and certifications.

Minimum of eight (8) years of progressively responsible experience in facilities, maintenance, or a related field required.

Requires knowledge of landscaping, heating, ventilation, and air conditioning (HVAC), refrigeration, electrical, lighting, plumbing, carpentry, painting, and other generally understood maintenance skills.

Must complete OSHA Compliant Safety Training.

Familiarity with and appreciation for city and state building codes, OSHA requirements, and ADA laws.

Demonstrated proficiency in supervising and motivating subordinates.

• Commitment to excellence and high standards.
• Strong communication organizational, problem-solving, and analytical skills.
• Ability to manage priorities and workflow, handling multiple projects and meeting deadlines.
• Ability to deal effectively with a diversity of individuals at all organizational levels.
• Ability to understand any and all safety requirements and cautions.
• Working knowledge of spreadsheet programs for budgeting.
• Ability to keep written records of work performed, supplies, equipment and purchases.
• Possess valid Florida driver’s license and maintain an acceptable driving record.

Work is performed in both office and field environments.

This position may require work beyond a standard 8-hour day, including evenings, weekends, and on-call availability to address emergencies.

The role involves oversight of facility operations in a dynamic environment.

Ability to climb a ladder to height of 35 feet and use scaffolds.

Ability to lift 50 pounds, bend, stoop, squat, lean, reach, crawl, stretch, and stand for long periods of time.

Must be able to access all areas of parish facilities, including climbing ladders and working in various indoor and outdoor conditions, as needed to oversee operations.

Work inside and outside of buildings.

Work in well lighted and ventilated areas, hot and cold temperatures, and dark and tight quarters.

Ability to work with minimal supervision as well as in a team environment.

Work extra hours and be on call for holidays and emergencies as needed.

A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties.

All duties and responsibilities are essential job functions and requirements are subject to possible modifications to reasonably accommodate individuals with disabilities.

To perform this job successfully, the incumbent(s) will possess the abilities and aptitudes to perform each duty proficiently.

are representative of the minimum level of knowledge, skills, and ability.