Facilities Assistant

Purpose and Scope of Position:

Provides administrative and secretarial support to the Assistant Facilities Manager/Facilities Engineer and other Support Team Members in line with achieving departmental objectives.

Main Duties :

(Job Related Duties)

Provides full support to the Assistant Facilities Manager/Facilities Engineer by managing office efficiently.

Maintain a well organized place of work and ensure cleanliness.

Operates office equipment such as photocopier, fax machine and coordinates the servicing of equipment.

Operates personal computer to access e-mail, electronic calendars, and other basic office support software.

Locates and compiles documents and other sources of information as directed by the Assistant Facilities Manager/Facilities Engineer.

Maintains an efficient filing system.

Maintains inventory of office supplies and anticipates supply needs; ensures prompt ordering and receipt of supplies.

Maintain the Engineering Storerooms and ensure all items are properly organized.

Generate daily maintenance requests for the FMSP through the software and monitor their progress.

Create purchase requests using the software as instructed by the Assistant Facilities Manager/ Facilities Engineer.

Provide financial support by processing all vendor invoices and preparing financial and statistical tools and reports using spreadsheets.

Exhibits polite and professional communication via phone, e-mail, and mail.

Provides information by answering questions and requests in accordance with Dubai Golf and Topgolf Dubai Policy.

Supports team by performing tasks related to Topgolf Dubai organization.

Contributes to team effort by accomplishing related results as needed.