F&B Purchaser

Job Description**

Procurement & Sourcing

• Source and purchase all food and beverage items, raw materials, and operational supplies.
• Identify and evaluate suppliers based on quality, price, reliability, and compliance standards.
• Maintain an approved supplier list in coordination with management and QA/QC.
• Ensure procurement of goods meets operational requirements and budget guidelines.

Vendor Management

• Negotiate prices, contracts, payment terms, and delivery schedules with suppliers.
• Build and maintain strong relationships with vendors to ensure consistent supply.
• Monitor supplier performance including quality, delivery time, and service levels.
• Address and resolve any supply, quality, or delivery issues with vendors.

Quality & Compliance

• Coordinate with QA/QC and store teams to ensure all purchased items meet required specifications.
• Ensure all food items comply with food safety regulations and company standards.
• Reject or report non-conforming goods in coordination with QA/QC and operations teams.
• Ensure suppliers provide required certifications (e.g., hygiene, halal, food safety compliance where applicable).

Cost Control & Budgeting

• Monitor and control purchasing costs in line with approved budgets.
• Identify cost-saving opportunities without compromising quality.
• Prepare price comparisons and market analysis for procurement decisions.
• Support management in achieving food cost targets and financial efficiency.

Order Processing & Documentation

• Prepare and process purchase orders accurately and in a timely manner.
• Ensure proper documentation for all purchases, invoices, and delivery records.
• Track orders from placement to delivery to ensure timely fulfillment.
• Maintain accurate procurement records and filing systems.

Inventory Coordination

• Coordinate closely with storekeepers and kitchen teams to monitor stock levels.
• Forecast purchasing needs based on consumption trends and operational demand.
• Prevent stock shortages and overstock situations through effective planning.
• Support inventory control and stock optimization initiatives.

Reporting

• Prepare regular procurement reports including purchase summaries, cost analysis, and supplier performance reports.
• Maintain updated price lists and market trends for key commodities.
• Report any procurement issues, delays, or risks to management.

Health, Safety & Compliance

• Ensure all purchased items comply with food safety and hygiene regulations.
• Work closely with QA/QC to maintain compliance with HACCP and internal standards.
• Ensure ethical and transparent procurement practices.

Additional Responsibilities

• Support menu planning and cost estimation for new dishes or concepts.
• Assist in supplier audits and evaluations when required.
• Perform any additional procurement-related duties assigned by management.

Experience Level**

• 3+ year of experience in food & beverage service, preferably in fine dining or themed restaurants.