Exhibitions/Programs Manager

Exhibitions And Programs Manager

Location

Job Description

Exhibitions

• Prepare budgets for exhibitions and submit it for the director’s review
• Plan shipping and logistics of the exhibitions
• Plan and execute temporary import-export of the
• artworks
• from various
• institutions/lenders/collectors.
• Ensure adherence to international safety standards for
• artwork shipments
• Coordinating temporary exhibition insurance for the artworks
• Liaising with
• artist/gallery
• for installation manual of artworks
• Coordinate and execute exhibition production (wall fabrication, painting, vinyl text, etc.)
• Plan and execute installation and de-installation of the temporary exhibitions
• Plan and execute audio, visual and lighting of the temporary exhibitions
• Plan and source A/V equipment for exhibition including placement & delivery and creation of manual.
• Acting as a liaison between various partners for the safety and protection of artworks.
• Scheduling of front desk and other staff for exhibition management.

Programming

• Coordinating with various practitioners for exhibition related programmes/ talks/ seminars/ symposiums and workshops
• Plan and execute the summer programme in consultation with the director
• Plan and execute the community outreach for the company, including coordinating with schools, colleges, universities, social clubs and cultural institutions
• Plan and execute exhibition tours, virtual and physical along with regional and international institutions

Project Management

• Coordination and Delivery:
• Manage the overall operations, development and successful delivery for the Foundation, adhering strictly to the approved scope, timeline and budgets.
• Liaise closely with the Artistic Director, on-ground team in India, and other stakeholders to ensure alignment and smooth execution of project components.
• Monitor and manage budgets for Foundation in India and UAE components, preparing budgets, payment schedules, and ensuring financial accountability.
• Coordinate with the Foundation's accounts department and project stakeholders to facilitate timely and transparent payments.
• Oversee vendor relations, and resource allocation to maximize project efficiency and deliverables.
• Manage the systematic workflow between teams and all project collaborators.
• Manage at least one international program at the Foundation, coordinating logistics, speakers, moderators.
• Ensure submission of final project completion reports and financial documentation from the Artistic Director to the Foundation.

Program Management

• Collaborate with the Project Advisor and Director to develop, plan, and manage programs for the Foundation in India.
• Coordinate all aspects of programming including agenda finalization, stakeholder communication, venue and virtual platform logistics, technical and audio-visual requirements, and audience engagement.
• Oversee delivery of the three key programs committed by the team in India during the project period.
• Serve as the central point of contact ensuring smooth communication and stakeholder alignment.