Executive Secretary
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Key skills for this role
About the Role
Alomar Holding Company is seeking an Executive Secretary to support senior management in Riyadh. The role involves administrative support, document management, and coordination with internal and external parties.
Key Skills for This Role
Responsibilities
- Provide comprehensive administrative and secretarial support to senior management, including calendar management, scheduling, and daily agenda coordination
- Prepare official letters, emails, reports, presentations, and internal memos in both Arabic and English
- Organize and maintain company documents, contracts, files, and records with strict confidentiality
- Coordinate with internal departments, clients, consultants, contractors, and external parties to facilitate smooth communication and task completion
- Arrange meetings, take minutes, and track action points to ensure timely follow up
- Support real estate operations documentation, including project files, contracts, and administrative follow ups
- Manage document control procedures, version tracking, filing, approvals, and archiving
- Represent the executive office professionally in all communications and interactions
- Perform additional administrative tasks as assigned by management
Requirements
- Bachelor's degree or diploma in Business Administration, Office Management, Secretarial Studies, or related field
- Minimum 3 years of experience as an Executive Secretary, Executive Assistant, Administrative Assistant, or similar role supporting senior executives
- Work experience in real estate, contracting, development, or property management environments
- Strong proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Excellent Arabic and good English communication skills
- Proven ability to manage executive calendars, meetings, appointments, take meeting minutes, and follow up on action items
- Experience handling official documents and contracts, including drafting, formatting, filing, and tracking approvals
- Saudi national, male
Full Job Posting
Overview
- Alomar Holding Company, a leading Saudi Arabia based investment group specializing in real estate development and property/asset management, is seeking a dedicated Executive Secretary to support its senior management team in Riyadh.
- This role is pivotal in ensuring seamless executive operations and maintaining high standards of professionalism and confidentiality within a dynamic, growth oriented environment.
Key Responsibilities
- Providing comprehensive administrative and secretarial support to senior management, including calendar management, scheduling, and daily agenda coordination
- Preparing official letters, emails, reports, presentations, and internal memos in both Arabic and English
- Organizing and maintaining company documents, contracts, files, and records with strict confidentiality
- Coordinating with internal departments, clients, consultants, contractors, and external parties to facilitate smooth communication and task completion
- Arranging meetings, taking minutes, and tracking action points to ensure timely follow up
- Supporting real estate operations documentation, including project files, contracts, and administrative follow ups
- Managing document control procedures, version tracking, filing, approvals, and archiving
- Representing the executive office professionally in all communications and interactions
- Performing additional administrative tasks as assigned by management
Required Qualifications
- Bachelor's degree or diploma in Business Administration, Office Management, Secretarial Studies, or a related field
- Minimum 3 years of experience as an Executive Secretary, Executive Assistant, Administrative Assistant, or similar role supporting senior executives
- Work experience in real estate, contracting, development, or property management environments
- Strong proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Excellent Arabic and good English communication skills for professional business correspondence
- Proven ability to manage executive calendars, meetings, appointments, take meeting minutes, and follow up on action items
- Experience handling official documents and contracts, including drafting, formatting, filing, and tracking approvals
- Saudi national, male
Preferred Qualifications
- Experience using Odoo ERP
- Experience using task management tools to track and follow up on action items
- Experience working with approval workflows for contracts, purchase requests, payments, official letters, or management decisions
- Familiarity with task follow up methods such as action logs, minutes of meeting trackers, and department follow up sheets
- Experience working in structured corporate environments with policies, authority matrices, and internal procedures
- Experience communicating with real estate clients, property owners, consultants, contractors, government related service providers, or property management companies
- Ability to prepare formal Arabic correspondence addressed to external parties
- Certification or training in office administration, executive secretarial work, business communication, or document control
Benefits
- Statutory health insurance coverage
- Pension scheme in accordance with Saudi regulations
- Paid annual leave and public holidays
- Professional development and training opportunities
- On site work environment in Riyadh
- Supportive team culture and collaborative workplace
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