Executive Secretary / Assistant to the CEO
Job Fit Check
Base Career helps you apply smarter for this job.
Key skills for this role
About the Role
International Community Schools seeks a highly organized Executive Secretary/Assistant to the CEO to manage calendars, correspondence, and executive support across six school branches.
Key Skills for This Role
Responsibilities
- Manage the CEO's calendar, appointments, meetings, and travel arrangements
- Coordinate and prepare meeting agendas, presentations, reports, and minutes
- Draft, proofread, and manage professional correspondence in English and Arabic
- Act as primary point of contact between CEO and internal/external stakeholders
- Maintain confidential records, documents, and executive files with discretion
- Coordinate with school leaders and department heads across all six branches
- Track action items and ensure timely follow up on executive decisions
- Organize executive meetings, events, and official visits
- Handle administrative tasks and provide general executive support as required
Requirements
- Bachelor's degree in Business Administration, Management, or related field
- 3 5 years of experience as Executive Secretary or Executive Assistant supporting senior executives
- Fluency in Arabic and English (reading, writing, speaking)
- Previous experience in education or school sector highly preferred
- Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and digital collaboration tools
- Strong organizational, multitasking, and time management abilities
- High level of professionalism, integrity, and confidentiality
Full Job Posting
About Us
- International Community Schools (ICS) is one of Abu Dhabi's leading educational groups, operating six schools committed to delivering excellence in education.
Key Responsibilities
- Manage the CEO's calendar, appointments, meetings, and travel arrangements.
- Coordinate and prepare meeting agendas, presentations, reports, and minutes.
- Draft, proofread, and manage professional correspondence in both English and Arabic.
- Act as the primary point of contact between the CEO and internal/external stakeholders.
- Maintain confidential records, documents, and executive files with the highest level of discretion.
- Coordinate with school leaders and department heads across all six branches.
- Track action items and ensure timely follow up on executive decisions.
- Organize executive meetings, events, and official visits.
- Handle administrative tasks and provide general executive support as required.
Requirements
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum 3–5 years of experience as an Executive Secretary or Executive Assistant supporting senior executives.
- Fluency in both Arabic and English (reading, writing, and speaking) is mandatory.
- Previous experience in the education or school sector is highly preferred.
- Excellent written and verbal communication skills.
- Strong organizational, multitasking, and time management abilities.
- High level of professionalism, integrity, and confidentiality.
- Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and digital collaboration tools.
Preferred Qualifications
- Experience supporting C level executives or senior leadership.
- Knowledge of UAE education sector practices and professional correspondence.
- Strong attention to detail and the ability to work effectively under pressure.
What We Offer
- Competitive salary and benefits package.
- Professional and collaborative working environment.
- Opportunity to work closely with executive leadership and contribute to the strategic growth of a leading educational group.
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at International Community Schools (ICSchools)
Primary Teachers – Al Danah
Abu Dhabi, UAE
International Community School - Al Danah Campus seeks a passionate Primary Teacher specializing in English for Early Years, starting August. The role requires a Bachelor's degree in Education, 2+ years of British Curric
Business Teacher – Al Manhal
Abu Dhabi, UAE
International Community School - Al Manhal Branch seeks a Business Studies/Economics Teacher to deliver engaging UK-IGCSE lessons at the secondary level. The role involves creating an inclusive classroom environment that
Chemistry Teacher – Al Manhal
Abu Dhabi, UAE
International Community School - Al Manhal Branch seeks a Chemistry & Science Teacher to deliver engaging lessons according to the British Curriculum at the high/secondary school level. Requires a Bachelor's degree in Ch
Art Teacher – Al Maharat
Abu Dhabi, UAE
Al Maharat Private School seeks an experienced Art Teacher to deliver engaging iGCSE art lessons at the secondary level. The role involves inspiring students to develop artistic skills and appreciation through various me
Mathematics Teacher – Al Manhal
Abu Dhabi, UAE
International Community School - Al Manhal Branch seeks a Math Teacher specializing in Calculus for its High/Secondary School Mathematics Department. The role involves teaching calculus concepts within the UK curriculum
ICT Teacher – Al Maharat
Abu Dhabi, UAE
International Community School - Al Maharat Campus seeks a dedicated Computing Teacher for the 2026/27 academic year. The role involves delivering UK-IGCSE Computing lessons to secondary students, developing lesson plans
Physics Teacher – Al Manhal
Abu Dhabi, UAE
International Community School - Al Manhal Branch is hiring a Physics & Science Teacher for secondary school. The role involves delivering engaging physics lessons aligned with the UK curriculum. Candidates need a Bachel
History Teacher – Al Manhal
Abu Dhabi, UAE
International Community School - Al Manhal Branch seeks a passionate History Teacher for High/Secondary School. You will deliver engaging IGCSE history lessons, inspire students, and contribute to the school community. R
Primary Teachers – Al Danah
Abu Dhabi, UAE
Business Teacher – Al Manhal
Abu Dhabi, UAE
Chemistry Teacher – Al Manhal
Abu Dhabi, UAE
Art Teacher – Al Maharat
Abu Dhabi, UAE
Mathematics Teacher – Al Manhal
Abu Dhabi, UAE
ICT Teacher – Al Maharat
Abu Dhabi, UAE
Physics Teacher – Al Manhal
Abu Dhabi, UAE
History Teacher – Al Manhal
Abu Dhabi, UAE