indeed
Executive Secretary
Veloche Group
Dubai, UAE
Full-time
Mid-Senior
Onsite
AED 5,000/month
Discovered 3 weeks ago
Calendar and schedule managementMeeting coordinationBusiness document preparationMinutes of Meeting preparationProject coordinationMS Word
Free
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Calendar and schedule managementMeeting coordinationBusiness document preparation
Key Skills for This Role
Calendar and schedule managementMeeting coordinationBusiness document preparationMinutes of Meeting preparationProject coordinationMS Word
Full Job Posting
Responsibilities
- Manage the Director's calendar, appointments, meetings, and daily schedule.
- Coordinate meetings, prepare agendas, and handle correspondence and follow-ups on behalf of the Director.
- Prepare letters, reports, presentations, meeting minutes, and other business documents.
- Maintain confidential company and project documentation, filing systems, reports, trackers, and MIS records.
- Coordinate with project, engineering, site, procurement, accounts, HR, and other departments.
- Follow up on pending tasks, project requirements, approvals, and action items.
- Assist with project documents, quotations, proposals, contracts, and client communications.
- Coordinate with clients, consultants, subcontractors, suppliers, and other external stakeholders.
- Arrange travel, accommodation, transportation, and other logistics for the Director.
- Attend meetings, prepare accurate Minutes of Meeting, and perform assigned administrative duties.
Requirements
- Bachelor's degree or diploma in Business Administration, Management, or a related field.
- 3–5 years of experience as an Executive Secretary, Personal Assistant, or Secretary to senior management.
- Experience in interior fit-out, construction, engineering, or a related industry is advantageous.
- Excellent written and verbal communication skills in English.
- Strong knowledge of Microsoft Office, especially Word, Excel, PowerPoint, and Outlook.
- Strong organization, multitasking, time management, follow-up, and coordination skills.
- Ability to handle confidential information professionally and discreetly.
- Ability to work under pressure and manage multiple priorities.
- UAE experience and immediate availability are preferred.
Compensation
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