Executive Personal Assistant

Anticipates needs, exercises sound judgement and takes ownership with minimal supervision.

Plans and prioritises effectively in a fast-paced environment, remaining calm and adaptable when priorities change.

Communicates clearly, confidently and professionally with colleagues and external stakeholders at all levels.

Builds trusted relationships and collaborates effectively across teams and the wider PA network.

Demonstrates excellent attention to detail and consistently produces accurate, high-quality work.

Handles sensitive information with discretion, integrity and sound professional judgement.

Proactively identifies potential risks, takes appropriate action to mitigate them and escalates concerns promptly when required.

Is digitally confident, curious about new technology and able to adopt approved AI tools responsibly to improve productivity.

Demonstrates Quilter’s values: Do the right thing, Always curious, Embrace challenge and Stronger together.

Proven experience providing PA or executive support to senior executives or equivalent senior leaders in a complex organisation.

Strong written communication and numerical skills, demonstrated through relevant experience.

Strong experience of complex diary, meeting and UK and international travel management.

Advanced working knowledge of Microsoft 365, including Outlook, Teams, Word and PowerPoint, with confidence learning new systems.

Ability to produce concise, accurate correspondence, presentations, meeting records and briefing materials for senior audiences.

Understanding of confidentiality, data protection, information security and the risks associated with handling sensitive executive information.

Practical understanding of how approved AI tools can support administrative efficiency, with the ability to validate outputs and apply appropriate human oversight.

Experience within financial services or another regulated environment.

Experience using SharePoint, Workday, Coupa and travel or expense-management systems.

Experience using enterprise AI assistants or automation tools to support meeting preparation, drafting, summarisation or action tracking.

Closing date for applications is: Friday 18 September 2026

Inclusion & Diversity

We value diversity and strive to promote inclusivity in all aspects of our culture. We believe in equal opportunities for all, ensuring that no applicant encounters less favourable treatment based on anything but their skills, qualifications, experience, and potential. We celebrate the unique contributions of a diverse workforce and create a respectful, nurturing environment where every colleague can thrive.

Values

Do the right thing: We act with integrity and are proudly committed to going above and beyond in service of our clients and the support we provide our communities. Always curious: We continuously seek new ideas and knowledge so we’re one step ahead of our clients’ needs. We look for inspiration everywhere and encourage experimentation, recognising that this is how we create brilliant solutions for brighter futures. Embrace challenge: We aim high to transform our potential into meaningful outcomes. With ambition as our driving force and a steadfast commitment to growth, we succeed for the good of every generation. Stronger together: Combining our diverse talents, we accomplish more collectively than we ever could do alone. We speak openly, actively listen, and support each other, and constructively challenge and embrace new ideas. We seek empowerment and demonstrate ownership and trust, with the confidence to make impactful decisions.

Core Benefits

Holiday: 182 hours (26 days)

Quilter Incentive Scheme: All employees are eligible to participate in incentive scheme, to incentivise business performance and their contribution.

Pension Scheme: A non-contributory company pension scheme that can be boosted through personal contributions.

Private Medical Insurance: Single cover as standard with options to increase cover to include your partner or children.

Life Assurance: 4x your salary.

Income Protection: 75% of salary, less state benefits, payable after 26 weeks of absence.

Healthcare Cash Plan: Jersey employees only

In addition to our core benefits, we offer a range of flexible benefits to UK employees that you can choose from and pay for conveniently via a salary deduction.