Executive Personal Assistant & Fashion Coach
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Key skills for this role
About the Role
1XL Holdings seeks an Executive Personal Assistant & Fashion Coach to support the Founder with executive administration, personal assistance, fashion coaching, and design coordination.
Key Skills for This Role
Responsibilities
- Manage the Founder's daily calendar, appointments, international travel itineraries, accommodation, transportation, and business engagements.
- Coordinate internal and external meetings; prepare agendas, presentations, briefing notes, and meeting minutes.
- Screen and prioritize emails, phone calls, and corporate correspondence; draft professional business documents.
- Provide professional wardrobe consultation, wardrobe management, and personal styling recommendations.
- Support the Founder in conceptualizing and developing fashion collections by preparing mood boards, design concepts, and creative presentations.
- Coordinate fabric sourcing, trims, accessories, and production materials.
- Liaise with designers, tailors, pattern makers, suppliers, and manufacturers to maintain quality standards.
- Coordinate logistics, schedules, and guest lists for fashion photoshoots, campaigns, exhibitions, and events.
- Support day to day business operations, maintain inventory and sample documentation, and assist with vendor procurement.
Requirements
- Bachelor's Degree in Fashion Design, Fashion Management, Business Administration, Marketing, Communications, or related discipline
- Minimum 3 5 years of proven experience as an Executive Assistant, Personal Assistant, Fashion Coordinator, or Fashion Stylist
- Outstanding written and verbal communication skills in English
- Expert knowledge of Microsoft Office Suite, Google Workspace, and scheduling software
- Proficiency in Canva and basic knowledge of Adobe Creative Suite
- Strong command of professional social media platforms (LinkedIn, Instagram, Pinterest)
- High level of discretion and strong multitasking capability
Full Job Posting
Job Purpose
- The Executive Personal Assistant & Fashion Coach is responsible for providing comprehensive executive, administrative, personal, and creative support to the Founder while actively contributing to the growth and development of the company’s fashion initiatives.
Key Responsibilities
- Manage the Founder's daily calendar, appointments, international travel itineraries, accommodation, transportation, and business engagements.
- Coordinate internal and external meetings; prepare comprehensive agendas, presentations, briefing notes, and meeting minutes.
- Track action items and ensure timely follow up on corporate commitments and pending matters.
- Screen and prioritize emails, phone calls, and corporate correspondence; draft professional business documents, reports, and presentations.
- Handle highly sensitive and confidential information with the utmost integrity and discretion.
- Maintain an efficient filing and document management system, alongside managing business and personal expense records, receipts, and reimbursements.
- Monitor the Founder's daily, weekly, and monthly strategic priorities to ensure alignment.
- Ensure timely completion of cross departmental projects through regular progress tracking and follow ups.
- Coordinate communication channels between internal departments and external stakeholders.
- Prepare progress reports, identify potential workflow bottlenecks, and recommend process improvements.
- Provide professional wardrobe consultation, wardrobe management, and personal styling recommendations to align with the Founder's brand identity.
- Plan and curate tailored wardrobes for business meetings, media appearances, public engagements, events, and travel.
Qualifications & Experience
- Bachelor's Degree in Fashion Design, Fashion Management, Business Administration, Marketing, Communications, or a related discipline.
- Professional certification in Fashion Styling or Image Consulting is highly advantageous.
- Minimum of 3–5 years of proven experience as an Executive Assistant, Personal Assistant, Fashion Coordinator, or Fashion Stylist.
- Previous experience supporting founders, C suite executives, or working within the luxury, lifestyle, retail, or creative industries is strongly preferred.
Required Skills & Competencies
- Outstanding written and verbal communication skills in English; impeccable interpersonal and relationship management abilities.
- High level of discretion, strong multitasking capability, exceptional attention to detail, and a solution oriented, proactive mindset.
- Expert knowledge of Microsoft Office Suite, Google Workspace, and scheduling software.
- Proficiency in Canva, basic knowledge of Adobe Creative Suite, and a strong command of professional social media platforms (LinkedIn, Instagram, Pinterest) are required.
To Apply
- Qualified candidates are invited to submit their updated CV along with a professional styling portfolio (if applicable) through the LinkedIn application portal or via email to hr@1xl.com with the subject line: "Application: Executive PA & Fashion Coach [Your Name]".
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