Executive Personal Assistant & Fashion Coach
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Key skills for this role
About the Role
1XL Holdings is seeking an Executive Personal Assistant & Fashion Coach to support the Founder in Dubai. The role combines executive assistance with fashion coaching, including wardrobe consultation, styling, and fashion design support.
Key Skills for This Role
Responsibilities
- Manage the Founder's daily calendar, appointments, international travel itineraries, accommodation, transportation, and business engagements
- Coordinate internal and external meetings; prepare comprehensive agendas, presentations, briefing notes, and meeting minutes
- Screen and prioritize emails, phone calls, and corporate correspondence; draft professional business documents, reports, and presentations
- Handle highly sensitive and confidential information with utmost integrity and discretion
- Provide professional wardrobe consultation, wardrobe management, and personal styling recommendations to align with the Founder's brand identity
- Support the Founder in conceptualizing and developing fashion collections by preparing mood boards, design concepts, and creative presentations
- Coordinate logistics, schedules, and guest lists for fashion photoshoots, campaigns, exhibitions, product launches, and promotional events
- Act as a primary, professional point of contact for selected clients, investors, and business associates on behalf of the Founder
Requirements
- Bachelor's Degree in Fashion Design, Fashion Management, Business Administration, Marketing, Communications, or a related discipline
- Professional certification in Fashion Styling or Image Consulting is highly advantageous
- Minimum of 3–5 years of proven experience as an Executive Assistant, Personal Assistant, Fashion Coordinator, or Fashion Stylist
- Previous experience supporting founders, C suite executives, or working within the luxury, lifestyle, retail, or creative industries is strongly preferred
- Outstanding written and verbal communication skills in English
- High level of discretion, strong multitasking capability, exceptional attention to detail, and a solution oriented, proactive mindset
- Expert knowledge of Microsoft Office Suite, Google Workspace, and scheduling software
- Proficiency in Canva, basic knowledge of Adobe Creative Suite, and strong command of professional social media platforms (LinkedIn, Instagram, Pinterest)
Full Job Posting
Job Purpose
- The Executive Personal Assistant & Fashion Coach is responsible for providing comprehensive executive, administrative, personal, and creative support to the Founder while actively contributing to the growth and development of the company’s fashion initiatives.
- This role requires exceptional organizational skills, unwavering professionalism, absolute discretion, and a highly creative mindset to manage multiple competing priorities in a dynamic business environment.
Key Responsibilities
- Manage the Founder's daily calendar, appointments, international travel itineraries, accommodation, transportation, and business engagements.
- Coordinate internal and external meetings; prepare comprehensive agendas, presentations, briefing notes, and meeting minutes.
- Track action items and ensure timely follow up on corporate commitments and pending matters.
- Screen and prioritize emails, phone calls, and corporate correspondence; draft professional business documents, reports, and presentations.
- Handle highly sensitive and confidential information with the utmost integrity and discretion.
- Maintain an efficient filing and document management system, alongside managing business and personal expense records, receipts, and reimbursements.
- Monitor the Founder's daily, weekly, and monthly strategic priorities to ensure alignment.
- Ensure timely completion of cross departmental projects through regular progress tracking and follow ups.
- Coordinate communication channels between internal departments and external stakeholders.
- Prepare progress reports, identify potential workflow bottlenecks, and recommend process improvements to enhance operational efficiency.
- Provide professional wardrobe consultation, wardrobe management, and personal styling recommendations to align with the Founder's brand identity.
- Plan and curate tailored wardrobes for business meetings, media appearances, public engagements, events, and travel.
Qualifications & Experience
- Bachelor's Degree in Fashion Design, Fashion Management, Business Administration, Marketing, Communications, or a related discipline.
- Professional certification in Fashion Styling or Image Consulting is highly advantageous.
- Minimum of 3–5 years of proven experience as an Executive Assistant, Personal Assistant, Fashion Coordinator, or Fashion Stylist.
- Previous experience supporting founders, C suite executives, or working within the luxury, lifestyle, retail, or creative industries is strongly preferred.
Required Skills & Competencies
- Outstanding written and verbal communication skills in English; impeccable interpersonal and relationship management abilities.
- High level of discretion, strong multitasking capability, exceptional attention to detail, and a solution oriented, proactive mindset.
- Expert knowledge of Microsoft Office Suite, Google Workspace, and scheduling software.
- Proficiency in Canva, basic knowledge of Adobe Creative Suite, and a strong command of professional social media platforms (LinkedIn, Instagram, Pinterest) are required.
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