Executive Business Partner to CFO - Startup, DTC & Operations (Remote)
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Key skills for this role
About the Role
Paired is hiring an Executive Business Partner to support the CFO of a fast-growing DTC startup. You will manage calendars, support business operations, coordinate vendor relationships, and leverage AI tools.
Key Skills for This Role
Responsibilities
- Own and manage the CFO’s calendar, inbox, priorities, and follow through across multiple workstreams
- Act as a true execution partner, bridging communication between leadership, vendors, legal, finance, operations, and external stakeholders
- Support business operations and strategic initiatives, helping drive accountability, tracking deliverables, and ensuring projects move forward
- Coordinate vendor relationships, contracts, renewals, and support operational due diligence processes
- Assist with legal and compliance related workflows, including contract coordination, documentation tracking, trademarks, patents, and other high stakes processes
- Support financial operations by reviewing reports, tracking budgets, vendor pricing, invoices, and identifying inconsistencies or opportunities for optimization
- Build, maintain, and improve systems, SOPs, workflows, dashboards, and operational processes to improve efficiency and reduce executive overhead
- Leverage AI tools (Claude, ChatGPT, automation tools, AI agents) to optimize workflows, documentation, and operational execution
- Prepare meeting materials, agendas, executive briefings, and maintain accountability around follow ups and key action items
- Support exit readiness initiatives, data rooms, and confidential documentation processes as needed
- Coordinate travel, logistics, and ad hoc executive support requests in fast changing environments
Requirements
- 5+ years of experience supporting founders, CEOs, CFOs, COOs, or senior executives in startup, DTC, ecommerce, SaaS, or high growth environments
- Strong experience with executive support fundamentals including calendar management, inbox management, executive communications, and prioritization
- Experience in scaled DTC/ecommerce businesses (subscription business experience highly preferred)
- Demonstrated ability to operate as an Executive Business Partner, not solely an administrative assistant
- Strong exposure to financial processes including budgeting, reporting, expense tracking, vendor pricing analysis, and ability to interpret P&Ls or financial data
- Experience working with legal/compliance processes including contracts, trademarks, patents, documentation, or regulated business environments
- Highly AI native; daily use of tools such as Claude, ChatGPT, AI agents, or automation platforms
- Advanced proficiency with tools such as Google Workspace, Slack, Notion, HubSpot, QuickBooks, CRM systems, project management platforms, and spreadsheets
- Strong analytical mindset with excellent problem solving and process optimization skills
- Comfortable working in high growth, ambiguous, fast changing environments with shifting priorities
- Exceptional communication skills, discretion, ownership, and ability to maintain confidentiality
- Availability to overlap with US Mountain Time hours (within 3 hours preferred)
Full Job Posting
Company & Role Overview
- Paired is a global staffing and recruiting agency specializing in connecting remote talent with innovative companies.
- Our client is a fast growing startup operating in the DTC (Direct to Consumer) and operations space.
- We are looking for a proactive and experienced Executive Business Partner to support the CFO.
- This role involves high level strategic support spanning startup dynamics, DTC business operations, and finance.
- This is a remote opportunity open to candidates based in Canada.
Key Responsibilities
- Own and manage the CFO’s calendar, inbox, priorities, and follow through across multiple workstreams.
- Act as a true execution partner, bridging communication between leadership, vendors, legal, finance, operations, and external stakeholders.
- Support business operations and strategic initiatives, helping drive accountability, tracking deliverables, and ensuring projects move forward.
- Coordinate vendor relationships, contracts, renewals, and support operational due diligence processes.
- Assist with legal and compliance related workflows, including contract coordination, documentation tracking, trademarks, patents, and other high stakes processes.
- Support financial operations by reviewing reports, tracking budgets, vendor pricing, invoices, and identifying inconsistencies or opportunities for optimization.
- Build, maintain, and improve systems, SOPs, workflows, dashboards, and operational processes to improve efficiency and reduce executive overhead.
- Leverage AI tools (Claude, ChatGPT, automation tools, AI agents) to optimize workflows, documentation, and operational execution.
- Prepare meeting materials, agendas, executive briefings, and maintain accountability around follow ups and key action items.
- Support exit readiness initiatives, data rooms, and confidential documentation processes as needed.
- Coordinate travel, logistics, and ad hoc executive support requests in fast changing environments.
Qualifications
- 5+ years of experience supporting founders, CEOs, CFOs, COOs, or senior executives in startup, DTC, ecommerce, SaaS, or high growth environments.
- Strong experience with executive support fundamentals including calendar management, inbox management, executive communications, and prioritization.
- Experience in scaled DTC/ecommerce businesses (subscription business experience is highly preferred).
- Demonstrated ability to operate as an Executive Business Partner, not solely an administrative assistant.
- Strong exposure to financial processes including budgeting, reporting, expense tracking, vendor pricing analysis, and ability to interpret P&Ls or financial data.
- Experience working with legal/compliance processes including contracts, trademarks, patents, documentation, or regulated business environments.
- Familiarity with EOS / Traction methodologies (Level 10s, Rocks, Scorecards) is highly preferred.
- Highly AI native; daily use of tools such as Claude, ChatGPT, AI agents, or automation platforms to improve workflows and execution.
- Advanced proficiency with tools such as Google Workspace, Slack, Notion, HubSpot, QuickBooks, CRM systems, project management platforms, and spreadsheets.
- Strong analytical mindset with excellent problem solving and process optimization skills.
- Comfortable working in high growth, ambiguous, fast changing environments with shifting priorities.
- Exceptional communication skills, discretion, ownership, and ability to maintain confidentiality.
Compensation & Benefits
- Competitive salary.
- Ability to work remotely.
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