Executive Assistant

Manage complex, frequently-changing calendars for two co-founders, proactively resolving conflicts and prioritizing time against shifting business needs

Book and manage domestic and international travel, including itineraries, changes, and day-of issue resolution

Coordinate internal and external meetings end-to-end — scheduling, agendas, logistics, room/video setup, and follow-through on action items

Coordinate with home managers to flag prioritize and help manage at-home obligations against a very dynamic and demanding work schedule

Own light office management for the Walnut Creek office: supplies, vendor relationships, mail, seating/space needs, and general upkeep

Serve as a key point of contact between the founders and internal team, external partners, investors, and candidates

Prepare and organize materials for board meetings, investor updates, and leadership offsites

Handle expense reports and other administrative tasks with discretion and accuracy

Anticipate needs before they're asked — flagging conflicts, prepping context, and removing friction from the founders' day-to-day

3+ years of experience as an Executive Assistant supporting C-level or founder-level executives, ideally in a startup or fast-paced environment

Excellent judgment with confidential and sensitive information

Strong written and verbal communication — comfortable representing the founders in external-facing correspondence

Highly organized, detail-oriented, and able to juggle competing priorities without dropping things

Comfortable with ambiguity and last-minute changes; calm under pressure

Based in or near Walnut Creek, CA, and able to be in-office 2 days/week (with occasional flexibility for additional in-person needs)

Experience with tools such as Google Workspace, Notion, calendar/travel management platforms, and expense systems

Prior experience supporting multiple executives simultaneously

Experience in a venture-backed or PE-backed startup environment

Some exposure to office management or facilities coordination

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