Executive Assistant (UAEN Preferred)
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Key skills for this role
About the Role
Khalifa University seeks a Senior Executive Assistant to provide high-level administrative support to the University President. The role manages calendars, travel, correspondence, and coordinates strategic projects and events.
Key Skills for This Role
Responsibilities
- Manage and perform all activities including office management, implementation of procedures, process management, records management and diary management
- Complete a broad variety of administrative tasks for the President office including managing an extremely active calendar of appointments, completing expense reports, composing and preparing correspondence, arranging complex and detailed travel plans, itineraries and agendas, and compiling documents for travel related meetings
- Manage the President’s calendar, including scheduling meetings, events, and appointments, ensuring alignment with priorities
- Work on coordinating the agenda of senior management team meetings on and off sites, and all staff meetings
- Prepare briefing materials for meetings and engagements, ensuring the President is well informed on relevant topics
- Provide the President with data and insights for informed decision making, including compiling and analyzing reports
- Plan and oversee logistics for key university events and ceremonies, including commencements, receptions, and board meetings
- Coordinate procurement and resource allocation for office operations and events
- Ensure adherence to institutional and cultural protocols during official events and engagements
- Oversee the travel arrangements, lodging, and meal planning as needed
- Successfully complete critical aspects of deliverables with a hands on approach, including drafting acknowledgement letters, personal correspondence, and other related tasks
- Develop and implement administrative systems as and when needed to increase efficiency
Requirements
- Bachelor’s degree in Business Administration or any other related field
- A minimum of 4 years of relevant experience
Full Job Posting
Job Purpose
- The Senior Executive Assistant provides high level administrative and executive support to the University President, ensuring the efficient operation of the President's Office.
Key Roles & Responsibilities
- Manage and perform all the activities including office management, implementation of procedures, process management, records management and diary management
- Complete a broad variety of administrative tasks for the President office including: managing an extremely active calendar of appointments, completing expense reports, composing and preparing correspondence, arranging complex and detailed travel plans, itineraries and agendas, and compiling document
- Manage the President’s calendar, including scheduling meetings, events, and appointments, ensuring alignment with priorities.
- Work on coordinating the agenda of senior management team meetings on and off sites, and all staff meetings
- Prepare briefing materials for meetings and engagements, ensuring the President is well informed on relevant topics.
- Provide the President with data and insights for informed decision making, including compiling and analyzing reports.
- Plan and oversee logistics for key university events and ceremonies, including commencements, receptions, and board meetings
- Coordinate procurement and resource allocation for office operations and events
- Ensure adherence to institutional and cultural protocols during official events and engagements.
- Oversee the travel arrangements, lodging, and meal planning as needed
- Successfully complete critical aspects of deliverables with a hands on approach, including drafting acknowledgement letters, personal correspondence, and other related tasks
- Develop and implement administrative systems as and when needed to increase efficiency
Qualifications & Experience
- Bachelor’s degree in Business Administration or any other related field
- A minimum of 4 years of relevant experience
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