Executive Assistant to the CEO

Serves as the primary liaison between the CEO and internal departments; demonstrating leadership to maintain credibility, trust and support with executive and senior management staff;

Communicates directly, and on behalf of the CEO, with outside military and business contacts

Manages the CEO’s complex schedule by Maintaining an intimate knowledge of the CEO’s schedule in order to respond to and communicate on real-time inquiries and/or adjustments; Proactively anticipating the CEO’s priorities in order to effectively enable calendar efficiency, channel information to maintain Executive decision processes, and ensure the CEO is adequately prepared with required meeting material;

Maintaining an intimate knowledge of the CEO’s schedule in order to respond to and communicate on real-time inquiries and/or adjustments;

Proactively anticipating the CEO’s priorities in order to effectively enable calendar efficiency, channel information to maintain Executive decision processes, and ensure the CEO is adequately prepared with required meeting material;

Managing incoming communications and meeting requests by responding independently when possible, based on knowledge of the CEO’s preferences, office functions, policies, priorities, availability, etc., or by delegating issues to the appropriate level of capable staff to increase the effectiveness of the CEO;

Arranges the CEO’s complex corporate travel and processes subsequent expense reports;

Prioritizes all incoming correspondences, determines its disposition, and directs to appropriate internal staff with instructions and/or suggestions for preparation of reply. As required, drafts responses for the CEO’s signature based on knowledge of activities, interests, priorities, etc.;

Coordinates and communicates the logistics for all leadership meetings and Home Office functions owned by the CEO, determining when it is appropriate to handle all logistics directly or to work with the Meetings and Events department

Other duties as assigned

Administrative support for the FCFS Board of Directors and FCFS Military Advisory Board: Provides administrative support, as appropriate, to the Chairman of the Board, to include scheduling appointments and processing expense reimbursements; Coordinates and communicates the logistics for all Board of Director (BOD) and Military Advisory Board (MAB) meetings, including committee meetings, outside director calls, and MAB conference calls; Manages the onboarding and offboarding logistics of BOD and MAB members; Processes expense reimbursements and compensation requests for the Board of Directors and Military Advisory Board members Communicates and manages meeting content deliverables from both an intake and outflow perspective for Board of Director and Military Advisory Board meetings, and all Home Office functions as lead by the Executive Department; Manages the request and approval process for all events/engagements attended by members of the Military Advisory Board Other duties as assigned

Provides administrative support, as appropriate, to the Chairman of the Board, to include scheduling appointments and processing expense reimbursements;

Coordinates and communicates the logistics for all Board of Director (BOD) and Military Advisory Board (MAB) meetings, including committee meetings, outside director calls, and MAB conference calls;

Manages the onboarding and offboarding logistics of BOD and MAB members;

Processes expense reimbursements and compensation requests for the Board of Directors and Military Advisory Board members

Communicates and manages meeting content deliverables from both an intake and outflow perspective for Board of Director and Military Advisory Board meetings, and all Home Office functions as lead by the Executive Department;

Manages the request and approval process for all events/engagements attended by members of the Military Advisory Board

General administrative support: Type meeting minutes/notes/action items Researches and manages special projects General photocopying, scanning, e-mailing, printing, and mailing Run out-of-office errands as needed Provides support coverage when the Executive Department’s Administrative Assistant is out of office Other duties as assigned

Type meeting minutes/notes/action items

Researches and manages special projects

General photocopying, scanning, e-mailing, printing, and mailing

Run out-of-office errands as needed

Provides support coverage when the Executive Department’s Administrative Assistant is out of office

Serves as the Executive department’s administrative subject matter expert