Executive Assistant to the CEO

ITP Media Group is one of the world’s most diversified media houses, with a portfolio spanning publishing, influencer marketing, live events, and creative communications solutions.

From luxury fashion to live sports events, fine dining guides to 24-7 news journalism, our business is as varied as the audiences we serve, all powered by an innovative, ambitious body of talent.

We are looking for an organised, proactive and professional Executive Assistant to support the CEO and help keep day-to-day activities running smoothly.

The EA will be responsible for managing the CEO’s schedule, travel, meetings and day-to-day priorities, while ensuring that important tasks and follow-ups are handled efficiently.

The role requires someone who is discreet, reliable, detail-oriented and comfortable working in a fast-paced environment.

The ideal candidate will be confident working with senior stakeholders, able to anticipate the CEO’s needs and manage multiple priorities with minimal supervision.

Manage the CEO’s calendar, meetings and appointments.

Coordinate meetings, prepare agendas and take meeting notes and action points.

Follow up with relevant teams to ensure actions and deadlines are completed.

Arrange all business travel, including flights, hotels, visas and transfers.

Help manage the CEO’s daily priorities and ensure important matters are followed up.

Prepare and coordinate reports, updates, documents and presentations as required.

Draft and manage emails, letters and other correspondence on behalf of the CEO.

Manage the CEO’s expenses, petty cash and basic payments.

Carry out research and gather information for the CEO when required.

Coordinate the CEO’s attendance at meetings, events and conferences.

Build strong relationships across the business to quickly obtain information and updates.

Handle confidential and sensitive business information with a high level of discretion.