Executive Assistant to the CEO
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Key skills for this role
About the Role
International Community Schools seeks an Executive Assistant to the CEO to provide comprehensive administrative support, manage calendars, coordinate meetings, and handle correspondence in English and Arabic.
Key Skills for This Role
Responsibilities
- Manage the CEO's calendar, appointments, meetings, and travel arrangements
- Coordinate and prepare meeting agendas, presentations, reports, and minutes
- Draft, proofread, and manage professional correspondence in both English and Arabic
- Act as the primary point of contact between the CEO and internal/external stakeholders
- Maintain confidential records, documents, and executive files with the highest level of discretion
- Coordinate with school leaders and department heads across all six branches
- Track action items and ensure timely follow up on executive decisions
- Organize executive meetings, events, and official visits
- Handle administrative tasks and provide general executive support as required
Requirements
- Bachelor's degree in Business Administration, Management, or related field
- Minimum 3–5 years of experience as an Executive Secretary or Executive Assistant supporting senior executives
- Fluency in both Arabic and English (reading, writing, and speaking) is mandatory
- Previous experience in the education or school sector is highly preferred
- Excellent written and verbal communication skills
- Strong organizational, multitasking, and time management abilities
- High level of professionalism, integrity, and confidentiality
- Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and digital collaboration tools
Full Job Posting
About Us
- International Community Schools (ICS) is one of Abu Dhabi's leading educational groups, operating six schools committed to delivering excellence in education.
Key Responsibilities
- Manage the CEO's calendar, appointments, meetings, and travel arrangements.
- Coordinate and prepare meeting agendas, presentations, reports, and minutes.
- Draft, proofread, and manage professional correspondence in both English and Arabic.
- Act as the primary point of contact between the CEO and internal/external stakeholders.
- Maintain confidential records, documents, and executive files with the highest level of discretion.
- Coordinate with school leaders and department heads across all six branches.
- Track action items and ensure timely follow up on executive decisions.
- Organize executive meetings, events, and official visits.
- Handle administrative tasks and provide general executive support as required.
Requirements
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum 3–5 years of experience as an Executive Secretary or Executive Assistant supporting senior executives.
- Fluency in both Arabic and English (reading, writing, and speaking) is mandatory.
- Previous experience in the education or school sector is highly preferred.
- Excellent written and verbal communication skills.
- Strong organizational, multitasking, and time management abilities.
- High level of professionalism, integrity, and confidentiality.
- Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and digital collaboration tools.
Preferred Qualifications
- Experience supporting C level executives or senior leadership.
- Knowledge of UAE education sector practices and professional correspondence.
- Strong attention to detail and the ability to work effectively under pressure.
- Arabic and English Language is compulsory
What We Offer
- Competitive salary and benefits package.
- Professional and collaborative working environment.
- Opportunity to work closely with executive leadership and contribute to the strategic growth of a leading educational group.
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