Executive Assistant to the CEO
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Key skills for this role
Role Overview
Provide direct executive and administrative support to the CEO by managing schedules, meetings, correspondence, information, documentation, and follow-up.
Facilitate communication with executives, Board members, stakeholders, external parties, and government entities.
Key Skills for This Role
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About Madar
Madar is a Saudi digital logistics platform owned by Elm that connects shippers, carriers, and logistics partners through a unified transportation management ecosystem.
The platform supports shipment execution, financial integration, visibility, automation, and real-time tracking.
Role Overview
Provide direct executive and administrative support to the CEO by managing schedules, meetings, correspondence, information, documentation, and follow-up.
Facilitate communication with executives, Board members, stakeholders, external parties, and government entities.
Key Responsibilities
- Manage the CEO's calendar, appointments, meetings, priorities, official visits, interviews, and business engagements.
- Prepare agendas, meeting materials, minutes, reports, presentations, briefing materials, files, and action trackers.
- Manage correspondence, draft official communications, handle confidential information, and coordinate communication across departments.
- Arrange executive travel, itineraries, transportation, and visit plans, and support special assignments and projects.
Qualifications and Experience
- Bachelor's degree in Business Administration, Management, Communications, or a related field.
- 3–5 years of relevant executive assistance, executive secretary, personal assistant, or similar experience.
- Excellent written and verbal communication skills in English and Arabic.
- Strong organization, time management, attention to detail, discretion, confidentiality, and stakeholder management skills.
- Strong proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
Preferred Experience
- Previous experience supporting a CEO, C-level executive, or senior management is highly preferred.
Performance Indicators
Accuracy and efficiency in schedule management, timely closure of actions, responsive correspondence, and effective meeting organization.
Quality of executive materials, stakeholder satisfaction, confidentiality compliance, and timely preparation of reports and documentation.
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