Executive Assistant to Senior Level Executives
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Key skills for this role
About the Role
Aswaar Consulting DMCC is seeking an Executive Assistant to support senior-level executives with operational structuring, professional writing, digital organization, and basic financial administration.
Key Skills for This Role
Responsibilities
- Take verbal ideas and directives and organize into actionable steps and follow ups
- Maintain checklists and timelines across multiple projects
- Draft emails, client notes, internal updates, and summary memos
- Take meeting notes and follow ups for team distribution
- Communicate with counterparties, vendors, and team members on behalf of management
- Manage executives' calendars, schedule meetings, appointments, and coordinate travel arrangements
- Support personal and family logistics including travel, events, and property records
Requirements
- 3 years of personal or executive assistant experience (Preferred)
- Demonstrated experience with complex scheduling, travel arrangements, and stakeholder coordination
- Direct experience supporting C suite executives, Vice Presidents, Provosts, Deans, Directors, or equivalent senior leaders
- Proficiency in Microsoft Office, Outlook, and cloud based file management systems
- Familiarity with investment terms, bank forms, wire instructions, and regulatory documents
Full Job Posting
Operational Structuring & Task Execution
- Can take verbal ideas directives and organize into actionable steps and follow ups.
- Maintains checklists and timelines across multiple projects.
- Acts as a quiet driver to keep the management, and those around him, on track.
Professional Writing & Communication
- Drafts emails, client notes, internal updates, and summary memos.
- Takes meeting notes and follow ups for team distribution.
- Communicates with counterparties, vendors, and team members on behalf of the management.
Digital Competence & Organizational Discipline
- Skilled with Microsoft Office (Word, Excel, PowerPoint), Outlook calendar & email, cloud based file management systems.
- Keeps systems organized: file naming conventions, folder structures, version tracking.
- Sets up and maintains shared team resources (e.g., calendars, document folders).
Basic Financial/Administrative Literacy
- Familiar with investment terms, bank forms, wire instructions, and regulatory documents.
- Able to interface with accounting firms and compliance providers.
- May support subscription management and vendor invoice tracking.
Personal & Family Support (Optional / As Needed)
- Organizing family travel or events.
- Helping maintain personal and property records.
- Coordinating with home maintenance vendors, staff, or service providers.
- Managing filing systems for personal documents, property ownership, or financial statements.
- Acting as a centralized point of organization for both Horizon and personal affairs.
Pay
- AED8,000.00 AED10,000.00 per month
Work Location
- In person
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