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Executive Assistant to Chief Executive Officer
NNC
Sharjah, UAE
Full Time
Mid
Onsite
2 days ago
Calendar ManagementTravel CoordinationMicrosoft Office SuiteCommunicationOrganizational SkillsTime Management
Free
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Calendar ManagementTravel CoordinationMicrosoft Office Suite
About the Role
We are looking for a highly organized and proactive Executive Assistant to the CEO to provide high-level administrative and strategic support. The role involves managing complex calendars, coordinating travel, preparing presentations, and handling confidential information.
Key Skills for This Role
Calendar ManagementTravel CoordinationMicrosoft Office SuiteCommunicationOrganizational SkillsTime Management
Responsibilities
- Provide comprehensive executive support to the CEO, ensuring efficient day to day operations
- Manage a complex calendar, schedule meetings, coordinate appointments, and prioritize competing demands
- Organize domestic and international travel, including flights, accommodations, visas, and detailed itineraries
- Prepare presentations, reports, correspondence, meeting agendas, and executive briefing materials
- Coordinate executive meetings, record meeting minutes, and follow up on action items to ensure timely completion
- Act as the primary liaison between the CEO and internal departments, clients, partners, and external stakeholders
- Screen and prioritize emails, phone calls, and other communications
- Handle confidential information with the highest level of professionalism and discretion
- Support strategic initiatives by conducting research, tracking projects, and preparing executive summaries
- Coordinate board meetings, leadership meetings, and company events as required
- Maintain organized filing systems, documentation, and executive records
- Assist with special projects and other executive support duties as assigned
Requirements
- Bachelor's degree in Business Administration, Management, Communications, or a related field
- Minimum 5 years of experience as an Executive Assistant supporting C level executives
- Exceptional organizational and time management skills with the ability to multitask effectively
- Strong written and verbal communication skills in English
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Ability to work independently, exercise sound judgment, and manage competing priorities
- Strong attention to detail and excellent problem solving skills
- High level of integrity, professionalism, and confidentiality
- Experience working in a fast paced corporate environment
Full Job Posting
About NNC
- NNC is a leading integrated communications agency delivering strategic PR, digital marketing, social media, creative, and event solutions across the region.
- We are looking for a highly organized, proactive, and resourceful Executive Assistant to the CEO to provide high level administrative and strategic support in a fast paced environment.
- This is a critical role that requires exceptional organizational skills, sound judgment, discretion, and the ability to anticipate the CEO's needs while managing multiple priorities with professionalism.
Key Responsibilities
- Provide comprehensive executive support to the CEO, ensuring efficient day to day operations.
- Manage a complex calendar, schedule meetings, coordinate appointments, and prioritize competing demands.
- Organize domestic and international travel, including flights, accommodations, visas, and detailed itineraries.
- Prepare presentations, reports, correspondence, meeting agendas, and executive briefing materials.
- Coordinate executive meetings, record meeting minutes, and follow up on action items to ensure timely completion.
- Act as the primary liaison between the CEO and internal departments, clients, partners, and external stakeholders.
- Screen and prioritize emails, phone calls, and other communications.
- Handle confidential information with the highest level of professionalism and discretion.
- Support strategic initiatives by conducting research, tracking projects, and preparing executive summaries.
- Coordinate board meetings, leadership meetings, and company events as required.
- Maintain organized filing systems, documentation, and executive records.
- Assist with special projects and other executive support duties as assigned.
Qualifications & Skills
- Bachelor's degree in Business Administration, Management, Communications, or a related field.
- Minimum 5 years of experience as an Executive Assistant supporting C level executives.
- Exceptional organizational and time management skills with the ability to multitask effectively.
- Strong written and verbal communication skills in English.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to work independently, exercise sound judgment, and manage competing priorities.
- Strong attention to detail and excellent problem solving skills.
- High level of integrity, professionalism, and confidentiality.
- Experience working in a fast paced corporate environment.
Preferred Qualifications
- Experience supporting senior executives within a communications, PR, marketing, or professional services organization.
- Experience coordinating international travel and executive level meetings.
- Familiarity with project coordination and executive reporting.
Why Join NNC?
- Work alongside an experienced executive leadership team.
- Be part of one of the region's leading integrated communications agencies.
- Enjoy a collaborative, dynamic, and innovative work environment.
- Opportunities for professional development and career growth.
- Competitive salary and benefits package.
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