Executive Assistant to Chief Executive Officer
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Key skills for this role
About the Role
OceanAir is hiring an Executive Assistant to the CEO in Dubai, UAE. The role provides high-level administrative, operational, and organizational support to the CEO, managing calendar, travel, correspondence, and office operations.
Key Skills for This Role
Responsibilities
- Act as primary point of contact between CEO and internal/external stakeholders
- Manage CEO's calendar, appointments, travel arrangements, and meetings
- Prepare and edit correspondence, reports, presentations, and other documents
- Assist in prioritizing tasks, managing deadlines, and following up on pending matters
- Attend meetings, take minutes, and ensure timely follow up on action items
- Oversee general office operations, manage office supplies, vendors, and facility maintenance
- Supervise administrative staff and support HR functions such as onboarding and attendance tracking
Requirements
- Bachelor's degree in Business Administration, Management, or related field
- 3–4 years of relevant experience, preferably supporting senior executives or managing office operations
- Strong organizational and multitasking abilities
- Excellent written and verbal communication skills
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
- Professional demeanor, proactive attitude, and high attention to detail
- Ability to work under pressure and handle confidential matters discreetly
Full Job Posting
Job Purpose
- To provide high level administrative, operational, and organizational support to the CEO while managing the smooth day to day operations of the office.
Job Duties & Responsibilities
- Act as the primary point of contact between the CEO and internal/external stakeholders.
- Manage the CEO’s calendar, appointments, travel arrangements, and meetings.
- Prepare and edit correspondence, reports, presentations, and other documents on behalf of the CEO.
- Assist in prioritizing tasks, managing deadlines, and following up on pending matters.
- Attend meetings, take minutes, and ensure timely follow up on action items.
- Maintain confidentiality and handle sensitive information with discretion.
- Oversee general office operations, ensuring a professional, organized, and efficient work environment.
- Manage office supplies, vendors, service providers, and facility maintenance.
- Supervise administrative staff and ensure alignment with company standards.
- Support HR functions such as onboarding, attendance tracking, and internal communication.
- Coordinate internal events, team meetings, and company communications.
- Liaise with external partners, clients, and government or business contacts when needed.
Qualifications and Skills
- Bachelor’s degree in Business Administration, Management, or a related field.
- 3–4 years of relevant experience, preferably supporting senior executives or managing office operations.
- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Professional demeanor, proactive attitude, and high attention to detail.
- Ability to work under pressure and handle confidential matters discreetly.
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