Executive Assistant to CEO – Global Business / Finance Background Preferred
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Key skills for this role
About the Role
Veraspec is seeking a proactive and commercially minded Executive Assistant to support the CEO of a global company. The role involves managing the CEO's diary, coordinating across international time zones, preparing reports, and assisting with basic financial tracking.
Key Skills for This Role
Responsibilities
- Manage the CEO’s diary, meetings, travel, appointments, and daily schedule
- Monitor and organize emails, correspondence, and follow ups
- Coordinate across multiple businesses, departments, and international time zones
- Prepare reports, summaries, meeting notes, and action lists
- Follow up with internal teams, clients, suppliers, and external stakeholders
- Assist with basic financial tracking, invoices, payments, reports, and business administration
- Help manage deadlines, commitments, and business priorities
- Proactively remind, chase, and push the CEO and team to stay on schedule
- Support business growth, systems, organization, and operational structure
Requirements
- Previous experience as an Executive Assistant, Personal Assistant, Office Manager, Finance Assistant, or similar senior support role
- Financial or accounts background will be highly regarded
- Experience supporting senior management, directors, or business owners preferred
- Strong computer skills, including email, calendar management, Microsoft Office, spreadsheets, and reporting tools
- Strong in written and spoken English
Full Job Posting
Overview
- We are seeking a highly capable, proactive, and commercially minded Executive Assistant to support the CEO of an expanding global company with multiple business interests across different regions.
- This is not a standard administration role. The successful candidate will work closely with the CEO and will be expected to operate with urgency, discretion, initiative, and strong follow through.
Key Responsibilities
- Managing the CEO’s diary, meetings, travel, appointments, and daily schedule
- Monitoring and organizing emails, correspondence, and follow ups
- Coordinating across multiple businesses, departments, and international time zones
- Preparing reports, summaries, meeting notes, and action lists
- Following up with internal teams, clients, suppliers, and external stakeholders
- Assisting with basic financial tracking, invoices, payments, reports, and business administration
- Helping manage deadlines, commitments, and business priorities
- Proactively reminding, chasing, and pushing the CEO and team to stay on schedule
- Supporting business growth, systems, organization, and operational structure
The Ideal Candidate
- Highly organized and able to manage multiple priorities at once
- Confident, proactive, and not afraid to follow up firmly when needed
- Able to work long hours when required and support a fast moving business environment
- Trustworthy, discreet, and professional
- Strong with emails, scheduling, documentation, and task management
- Comfortable working directly with a CEO / business owner
- Financially aware, with experience in accounts, reporting, invoices, payments, or business finance preferred
- Able to think ahead, identify problems early, and take ownership without waiting to be asked
- Strong in written and spoken English
- Comfortable working across different businesses, cultures, and time zones
Experience Required
- Previous experience as an Executive Assistant, Personal Assistant, Office Manager, Finance Assistant, or similar senior support role
- Financial or accounts background will be highly regarded
- Experience supporting senior management, directors, or business owners preferred
- Strong computer skills, including email, calendar management, Microsoft Office, spreadsheets, and reporting tools
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