Executive Assistant (Tagalog Speaker)

Position Summary

Calendar and Time Management

• Manage and prioritize the executive’s calendar and resolve scheduling conflicts.
• Coordinate meetings across time zones and departments.
• Prepare daily and weekly schedules with relevant briefing materials.

Communication and Correspondence

• Draft, proofread, and manage emails and letters on behalf of the executive.
• Screen and prioritize incoming communications.
• Act as a liaison between the executive and internal teams, clients, and external partners.

Meeting and Event Support

• Prepare agendas, minutes, and follow-up action items.
• Coordinate logistics for internal meetings, board sessions, and offsite events.
• Ensure timely distribution of materials before and after meetings.

Travel and Logistics

• Arrange domestic and international travel, including flights, accommodation, and itineraries.
• Prepare travel expense reports and reconcile costs.

Documents and Records

• Maintain confidential files and records with strict discretion.
• Prepare reports, presentations, and briefing documents.
• Track deadlines and follow up on outstanding action items.

Qualifications

• A bachelor’s degree in Business Administration or a related field is preferred.
• 3+ years of experience in an executive assistant or senior administrative role.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to manage multiple priorities.
• Proficiency in Microsoft Office and calendar or scheduling tools.
• High discretion when handling confidential information.

Key Attributes

• Proactive and solutions-oriented.
• Calm under pressure with strong attention to detail.
• Trustworthy and professional demeanor.
• Able to work independently with minimal supervision.

Compensation

• Pay is AED 4,500–5,000 per month.

Work Location

• The position is based in Dubai, United Arab Emirates.
• Work is performed in person.