Administrative Manager (Tagalog Speaker)
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Key skills for this role
Role Overview
The Administrative Manager is the central coordination point between the company and external financial and legal parties.
The role manages internal transactions and provides administrative support while maintaining financial accuracy and organizational judgment.
Key Skills for This Role
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Job Purpose
The Administrative Manager is the central coordination point between the company and external financial and legal parties.
The role manages internal transactions and provides administrative support while maintaining financial accuracy and organizational judgment.
Finance Coordination
- Serve as the main point of contact with the accounting firm, legal firm, and other external and internal stakeholders.
- Coordinate document submissions, approvals, and follow-ups with external stakeholders.
- Track correspondence and ensure timely responses to financial requests and inquiries.
- Support renewals for licenses, permits, and financial certifications requiring external liaison.
Internal Transaction Management
- Process and record internal financial transactions.
- Maintain accurate financial records and supporting documentation.
- Reconcile accounts and flag discrepancies for review.
- Prepare routine financial reports and summaries for management.
- Ensure transactions comply with internal policy and approval workflows.
Administration and Coordination
- Maintain organized filing systems for financial and administrative records.
- Coordinate between departments to ensure financial processes run smoothly.
- Support budget tracking and expense monitoring.
- Assist with audit preparation and documentation requests.
Education and Experience
- Bachelor's degree in Finance, Accounting, Business Administration, or a related field.
- Three to five years of experience in finance administration, accounting support, or an executive assistant role.
- Experience liaising with external financial and legal institutions or regulatory bodies is advantageous.
Skills and Attributes
- Strong command of Microsoft Excel and financial record-keeping.
- Excellent written and verbal communication.
- High attention to detail and accuracy.
- Strong organizational and time-management skills.
- Ability to handle confidential information with discretion.
- Comfort working with multiple stakeholders and competing priorities.
- Trustworthy, detail-oriented, proactive, and able to work with minimal supervision.
- Professional demeanor when representing the company externally, with the ability to remain calm under pressure and meet deadlines.
Workplace
- The work location is in person.
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