Executive Assistant/Personal Secretary Female Only- Multilingual

Overview

Job Type:** Full-time, Permanent

Hospitality & Guest Relations

• Greet and welcome clients, guests and VIP visitors with warmth and professionalism
• Arrange meeting room hospitality including refreshments, setup and cleanliness
• Organise and manage VIP visits, corporate events and company gatherings
• Coordinate with vendors, caterers and facility management for all hospitality needs
• Maintain the highest standards of office presentation and ambience at all times

Executive Assistant Duties

• Provide comprehensive and proactive support to senior management and executives
• Manage busy calendars, schedule appointments and coordinate meetings
• Prepare reports, presentations and executive correspondence with attention to detail
• Handle calls, emails and communications professionally on behalf of executives

Secretarial & Office Duties

• Maintain organised filing systems (digital and physical) for confidential documents
• Draft, proofread and format professional letters, memos, minutes and reports
• Take accurate meeting minutes and follow up on all action items
• Manage office supplies and ensure smooth day-to-day office operations
• Serve as the first point of contact for all internal and external communications

Requirements

• Minimum 2 years' experience as an Executive Assistant, Personal Secretary or similar role
• Impeccably presented, well-groomed and professional in appearance
• Agile, active and able to manage multiple tasks efficiently under pressure
• Strong organisational, communication and interpersonal skills
• Experience in guest relations, VIP hosting or receptionist duties is preferred
• Ability to handle confidential information with full discretion
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
• Currently based in Dubai (mandatory)
• Fluent in English — knowledge of Spanish, Russian or Romanian is a strong advantage

What We Offer

• Competitive salary: AED 3,000 – 5,000 per month depending on experience
• All benefits as per UAE Labour Law
• Professional growth opportunities within a reputable Dubai-based organisation
• A vibrant, supportive and multicultural work environment
• Only shortlisted candidates will be contacted.

Job Types: Full-time, Permanent

• Pay: AED3,000.00 - AED5,000.00 per month
• Ability to commute/relocate:
• Dubai: Reliably commute or planning to relocate before starting work (Preferred)