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Executive Assistant / Personal Assistant
Gestión del Talento Humano
Dubai, UAE
Full Time
Entry
3 weeks ago
Calendar ManagementCommunicationMeeting CoordinationTravel LogisticsMicrosoft Office SuiteGoogle Workspace
Free
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Calendar ManagementCommunicationMeeting Coordination
About the Role
An Executive Assistant / Personal Assistant is needed to provide administrative and operational support to senior executives. Responsibilities include calendar management, communication, meeting coordination, and travel logistics.
Key Skills for This Role
Calendar ManagementCommunicationMeeting CoordinationTravel LogisticsMicrosoft Office SuiteGoogle Workspace
Responsibilities
- Manage executive schedules, meetings, appointments, deadlines, and daily priorities
- Handle emails, phone calls, correspondence, and professional communications on behalf of executives
- Organize meetings, prepare agendas, record minutes, track action items, and coordinate follow ups
- Prepare presentations, reports, spreadsheets, business documents, and executive summaries
- Arrange business travel, accommodation, transportation, itineraries, and corporate events
- Maintain records, manage filing systems, process expenses, and support office administration activities
- Handle sensitive business, financial, and personal information with professionalism and discretion
- Communicate with clients, partners, vendors, and internal teams to support executive activities
Requirements
- Diploma or Bachelor's Degree in Business Administration, Management, Communications, Office Administration, or related field
- Experience in executive assistance, personal assistance, office administration, business coordination, or administrative operations
- Proficiency in Microsoft Office Suite, Google Workspace, calendar management tools, presentation software, and communication platforms
- Excellent organizational and multitasking skills
- Strong communication and interpersonal abilities
- Professional, reliable, and discreet attitude
- Strong attention to detail and accuracy
Full Job Posting
Position Overview
- The Executive Assistant / Personal Assistant provides professional administrative and operational support to senior executives, business leaders, and management teams. This role ensures smooth daily operations by managing schedules, coordinating meetings, handling communications, preparing documents
Core Responsibilities
- Manage executive schedules, meetings, appointments, deadlines, and daily priorities to ensure effective time management.
- Handle emails, phone calls, correspondence, and professional communications on behalf of executives.
- Organize meetings, prepare agendas, record minutes, track action items, and coordinate follow ups.
- Prepare presentations, reports, spreadsheets, business documents, and executive summaries.
- Arrange business travel, accommodation, transportation, itineraries, and corporate events.
- Maintain records, manage filing systems, process expenses, and support office administration activities.
- Handle sensitive business, financial, and personal information with professionalism and discretion.
- Communicate with clients, partners, vendors, and internal teams to support executive activities.
Ideal Candidate Profile
- Excellent organizational and multitasking skills.
- Strong communication and interpersonal abilities.
- Professional, reliable, and discreet attitude.
- Strong attention to detail and accuracy.
- Ability to manage multiple priorities effectively.
- Proactive problem solving mindset.
- Ability to work independently and support senior leaders.
Education & Qualifications
- Diploma or Bachelor's Degree in Business Administration, Management, Communications, Office Administration, or related fields.
- Experience in executive assistance, personal assistance, office administration, business coordination, or administrative operations.
- Technical skills: Microsoft Office Suite, Google Workspace, calendar management tools, presentation software, communication platforms.
- Additional skills: Professional written communication, time management, confidential information handling, event and travel coordination.
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