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Executive Assistant / Personal Assistant
Centro Universitário de Santa Fé do Sul
Dubai, UAE
Full Time
Mid
3 weeks ago
Microsoft Office SuiteGoogle WorkspaceCalendar ManagementCommunicationTime ManagementTravel Coordination
Free
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About the Role
We are seeking an Executive Assistant / Personal Assistant to provide high-level administrative support to executives. The role involves managing schedules, coordinating communications, preparing documents, and organizing meetings.
Key Skills for This Role
Microsoft Office SuiteGoogle WorkspaceCalendar ManagementCommunicationTime ManagementTravel Coordination
Responsibilities
- Provide comprehensive administrative support to executives and senior leaders
- Manage complex calendars and meeting arrangements across multiple time zones
- Manage emails, correspondence, and business communications
- Draft professional documents, presentations, and reports
- Organize executive meetings and corporate events
- Arrange domestic and international travel schedules, including flights, accommodation, and transportation
- Manage expense reports and reimbursement processes
- Maintain organized filing systems and manage confidential records
- Assist with special projects and executive initiatives
- Coordinate with internal departments and external partners
Requirements
- Diploma or Bachelor's Degree in Business Administration, Management, Communications, Office Administration, Hospitality Management, or related discipline
- Experience in executive assistance, administrative support, office coordination, customer service, business operations support, or corporate administration
- Excellent organizational and time management skills
- Strong written and verbal communication abilities
- Professional attitude and discretion with confidential information
- Strong attention to detail
- Ability to manage multiple priorities effectively
- Problem solving and coordination skills
- Familiarity with Microsoft Office Suite, Google Workspace, and collaboration tools
Full Job Posting
Position Overview
- The Executive Assistant / Personal Assistant provides high level administrative and operational support to executives, senior managers, and business leaders.
- This role ensures efficient daily operations by managing schedules, coordinating communications, preparing documents, organizing meetings, and supporting executive decision making activities.
Key Responsibilities
- Provide comprehensive administrative support to executives and senior leaders
- Manage daily schedules, priorities, and appointments
- Coordinate executive meetings and business activities
- Handle confidential information with professionalism
- Manage complex calendars and meeting arrangements
- Schedule internal and external meetings
- Coordinate appointments across multiple time zones
- Resolve scheduling conflicts efficiently
- Prepare agendas and meeting materials
- Manage emails, correspondence, and business communications
- Draft professional documents, presentations, and reports
- Coordinate communication between executives and stakeholders
Candidate Profile
- Excellent organizational and time management skills
- Strong written and verbal communication abilities
- Professional attitude and discretion with confidential information
- Strong attention to detail
- Ability to manage multiple priorities effectively
- Problem solving and coordination skills
- Ability to work independently and proactively
Education & Qualifications
- Diploma or Bachelor's Degree in Business Administration, Management, Communications, Office Administration, Hospitality Management, or related disciplines
- Experience in executive assistance, administrative support, office coordination, customer service, business operations support, or corporate administration
- Familiarity with Microsoft Office Suite, Google Workspace, Microsoft Outlook, PowerPoint, Excel, Word
- Familiarity with Calendar Management Systems, CRM Platforms, Document Management Systems, Collaboration Tools (Microsoft Teams, Slack, Zoom, Asana, Trello)
Career Progression
- Administrative Assistant
- Executive Assistant
- Senior Executive Assistant
- Executive Office Manager
- Personal Assistant to CEO
- Chief of Staff
- Operations Manager
- Executive Operations Director
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