Executive Assistant / Personal Assistant
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Key skills for this role
About the Role
This full-time remote role provides high-level administrative and personal support to senior leadership at a university. Responsibilities include calendar management, travel coordination, document preparation, and confidential record keeping.
Key Skills for This Role
Responsibilities
- Manage calendars and schedules
- Organize virtual meetings
- Coordinate travel arrangements
- Prepare documents, presentations, and reports
- Handle email and correspondence
- Maintain confidential records
- Monitor deadlines and follow up on action items
- Ensure smooth communication between internal and external stakeholders
Requirements
- Strong Personal Assistance skills including discretion and organization
- Executive Administrative Assistance skills such as managing calendars and preparing documentation
- Excellent Communication skills (written and verbal)
- Effective Diary Management skills
- Solid Clerical Skills including document handling and data entry
- Experience working remotely with strong time management
- Proficiency with productivity tools (email, video conferencing, spreadsheets, word processing)
- Prior experience in administrative or assistant roles, preferably supporting senior leadership
Full Job Posting
Role Description
- This full time remote Executive Assistant / Personal Assistant role at Centro Universitário de Santa Fé do Sul focuses on providing high level administrative and personal support to senior leadership.
Responsibilities
- Managing calendars and schedules
- Organizing virtual meetings
- Coordinating travel arrangements
- Preparing documents, presentations, and reports
- Handling email and correspondence
- Maintaining confidential records
- Supporting daily decision making with timely information
- Monitoring deadlines and following up on action items
- Ensuring smooth communication between internal and external stakeholders
Qualifications
- Strong Personal Assistance skills, including discretion, organization, and proactive support
- Executive Administrative Assistance skills, such as managing executive calendars, coordinating meetings, and preparing professional documentation
- Excellent Communication skills, including clear written and verbal communication
- Effective Diary Management skills, including scheduling, prioritizing appointments, and managing time sensitive commitments
- Solid Clerical Skills, including document handling, data entry, record keeping, and basic office software proficiency
- Experience working remotely, with strong time management and self organization abilities
- Proficiency with productivity tools (e.g., email platforms, video conferencing, spreadsheets, and word processing software)
- Prior experience in administrative or assistant roles, preferably supporting senior leadership or academic institutions
- Relevant education such as a diploma or degree in Administration, Business, or a related field is beneficial
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