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Executive Assistant
Mirakl
Paris, USA
Mid · 5+ years experience
Discovered 1 weeks ago
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Key Skills for This Role
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What You"ll Do
Executive Support — CRO & CMO
Coordinate and proactively manage executive business calendars (anticipate conflicts, prioritise competing demands, proactively optimize agenda with enough buffers)
Arrange travel end-to-end — flights, hotels, ground transport, visas — and ensure all logistics are in place well in advance of each trip
Prepare and process expense reports for executives when requested, in line with internal policies
Type, revise, edit Linkedin communications
Handle sensitive and confidential information with absolute discretion
Sales & Marketing Team Support
Arrange and coordinate team meetings
Manage and coordinate specific projects in support of the Sales and Marketing teams, for example: client visits in Mirakl HQ in Paris, team building lunches
Aid in purchase management: raise purchase orders, track invoices, and liaise with Finance to ensure timely processing
Liaise with HR, Finance, and IT on behalf of both departments for any operational or administrative requests (Lucca, TravelPerk, Expensya)
Event Planning & Management
Own end-to-end logistics for a wide range of events: internal Sales Kick-Offs (SKOs), QBRs, Mirakl Makers Club, team building activities
Ensure all logistics associated with travel, offsite meetings, and events are fully in place well ahead of each date
Source and negotiate with venues, caterers, AV suppliers, and other vendors; manage event budgets and track spend
Manage attendee registration, invitations, RSVPs, and on-site check-in processes
Coordinate speaker and VIP logistics: preparation materials, rehearsals, and on-site support
What You'll Bring
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