Executive Assistant – Office Operations

Plan and manage office events, meetings, team activities, and celebrations from concept to execution.

Coordinate venue, catering, logistics, invitations, and on-site support for internal and external events.

Identify, onboard, and maintain vendor relationships for office services, housekeeping, pantry, security, stationery, and other operational needs.

Manage vendor registration, documentation, rate negotiations, service-level agreements, and ongoing coordination.

Track vendor invoices and billing, ensure timely processing, and maintain accurate payment records.

Maintain the office asset register, track allocations, and coordinate repairs, replacements, and servicing.

Manage inventory of office supplies, stationery, pantry items, and housekeeping consumables.

Ensure adequate stock levels, place timely purchase orders, and verify deliveries.

Manage petty cash, maintain vouchers, and ensure timely reconciliation and replenishment.

Track operational expenses, process vendor bills, and support basic accounting/documentation requirements.

Handle office couriers and coordinate inbound/outbound deliveries.

Coordinate onboarding logistics for new joiners, including workspace setup, IT/asset allocation, welcome kits, and access coordination.

Manage exit logistics, including asset recovery, access deactivation, and clearance documentation.

Act as a liaison between directors, employees, and external stakeholders.

Schedule meetings, manage calendars, and support executive communication as needed.

Handle sensitive information with discretion and maintain confidentiality at all times.