Executive assistant

The CEO travels extensively across Canada and internationally. The Executive Assistant will manage all aspects of executive travel logistics to ensure efficient and well-planned itineraries

Planning and coordinating domestic and international travel arrangements including flights, accommodations, ground transportation, and detailed itineraries.

Managing travel schedules across multiple Canadian time zones from British Columbia to Nova Scotia.

Coordinating logistics for international travel to NORS headquarters in Porto, Portugal, and for industry events or OEM engagements.

Providing logistical support for senior executives visiting Canada from NORS global headquarters.

Ensuring travel plans align with meeting schedules and executive priorities.

Collaborating with local branch and regional leadership team to develop agenda for effective meetings aligned to business priorities and customer priorities in the region

The Executive Assistant will play a key role in organizing and coordinating major leadership meetings and executive events across the organization

Coordinating logistics for national leadership meetings, executive strategy sessions, and regional leadership gatherings.

Organizing executive off-sites, internal leadership events, and partner meetings.

Supporting preparation for meetings with OEM partners including Volvo Construction Equipment, Manitowoc, Sennebogen, and Metso.

Working with internal departments to ensure professional execution of leadership meetings and company events.

Implementing LEAN PDCA approach for efficiency in meetings and team events;

The Executive Assistant will support the CEO’s effectiveness by helping prepare for key strategic engagements and leadership discussions

Collaborating with key leaders to prepare briefing packages for meetings with senior leadership, OEM partners, customers, and global executives.

Gathering background information, operational updates, and relevant data to support executive discussions and leadership meetings

Coordinating meeting agendas and supporting documentation in collaboration with the leadership team.

Tracking action items arising from leadership meetings and ensuring appropriate follow-up.

Proactively anticipate and plan activities to help ensure the CEO is consistently well prepared for important strategic discussions and meetings

The Executive Assistant will serve as an important coordination point between the CEO’s office and internal and external stakeholders

Managing incoming communications and prioritizing requests for the CEO’s attention.

Coordinating communication between the CEO and senior leadership, branch leaders, and corporate teams.

Supporting preparation of internal announcements, leadership updates, and executive communications.

Maintaining professionalism and discretion in handling confidential and sensitive information

Exceptional organizational and time-management skills with the ability to manage multiple priorities

Strong written and verbal communication skills.

Experience coordinating executive travel, leadership meetings, and corporate eventst;.

Proficiency with Microsoft Office tools including Outlook, PowerPoint, Excel, and Microsoft Teams

Ability to coordinate work across multiple time zones and geographically dispersed teams

Portuguese and French language capability is considered an assetIndustry experience is preferred

Highly organized, efficient and detail-oriented

Proactive and solution-focused

Professional and trustworthy with confidential information

Calm under pressure and adaptable in a dynamic environment

Strong interpersonal and coordination skills

Minimum 5 years of experience supporting senior executives in a complex corporate environment

Minimum five years experience supporting executives in multinational organizations or industrial companies.

College degree

It is our expectation that all Nors Employees will conduct their work in a safe manner, abide by all Nors safety policies and report all hazardous conditions and unsafe work procedures. In addition, Nors employees will be required to report any and all incidences/accidents/near misses according to company policies

Nors is an Equal Opportunity Employer committed to diversity and inclusion in the workplace. We recognize our obligations and responsibilities as an employer and encourage applications from all qualified candidates including members of visible minorities.

Nors will accommodate people with disabilities during the recruitment and assessment processes. If accommodation is requested, Nors will consult with the applicant and arrange for the provision of suitable accommodation that considers the applicant’s needs.