Executive Assistant

Manage complex diaries, meeting scheduling and forward planning, balancing competing priorities and protecting time for critical work

Manage inboxes and correspondence as agreed, triaging matters, tracking commitments and ensuring timely follow-up

Coordinate travel, expenses, approvals and other administrative requirements accurately and efficiently

Coordinate leadership meetings, planning sessions and business events, including agendas, papers, logistics, actions and follow-up.

Prepare and review correspondence, presentations, briefing materials and reports to ensure they are accurate, clear and fit for purpose.

Build a strong understanding of the priorities, operating rhythms and stakeholder requirements of allocated executives and their functional leadership teams.

Support functional leadership team activities connected to the allocation, including meetings, planning sessions, travel, invoices, actions and follow-up.

Significant experience providing executive assistance in a complex corporate environment, including support to senior executives

Demonstrated capability managing complex diaries, priorities, travel, expenses and executive workflows

Excellent written and verbal communication skills, with strong attention to detail and the ability to adapt style for different audiences

Strong judgement, discretion and experience handling confidential and commercially sensitive information

Advanced capability in Microsoft Outlook, Word, PowerPoint and Teams, with sound Excel skills

Highly developed planning, organisation and time-management skills, including the ability to manage competing priorities and short deadlines

Demonstrated initiative, problem-solving ability and a practical, service-oriented approach

Experience supporting leadership meetings, governance processes, presentations or Board materials is desirable.

As Australia’s specialist fibre and network solutions provider, we own and operate 25,000km of secure, high-capacity fibre connecting people, businesses, governments, and communities across Australia to the world. Through our well-known retail brands, we deliver simple and affordable broadband, mobile, voice and energy services with the purpose of Building Critical Connections. Enabling Better Possibilities.

If you like the sound of this role and think you’d do a great job, but are worried you don’t tick every box, we encourage you to back yourself – we know that diverse groups are less-likely to apply for roles they’re not 100% qualified for, but just as likely to succeed at them!

We are a proud equal opportunity employer committed to providing a safe, diverse, and inclusive working environment where all our team members feel like they belong. We know diversity makes us stronger and we encourage applications irrespective of background, age, origin, gender, sexual orientation, identity, or ability.

If you feel comfortable, please let us know if you have any accessibility requirements upon application, so we can make any adjustments required to support you throughout our recruitment process.