Executive Assistant II

This position is responsible for providing administrative support to Senior Managing Directors and Managing Directors in the Forensic & Litigation Consulting practice. The successful candidate will perform administrative functions for multiple managers and as such will need to possess the ability to successfully balance assignments and a variety of tasks. This role will be responsible for routine and non-routine tasks and will require independent judgment to plan, prioritize and organize workload. Candidate may interact with clients and other FTI leaders and will be required to maintain absolute discretion, professionalism and confidentiality.

What You’ll Do

Daily activities include submitting and managing conflict requests in Salesforce system, preparing letters of engagement based on standard forms and requests from team members.

Assisting with reporting and obtaining information out of certain FTI systems to share with our wider team at set times per month and also upon request.

You will help with office management tasks like preparing for team events/meetings or assisting with supplies.

The ability to manage multiple SMD/MD’s across multiple segments within our FLC Practice.

You may also assist with travel coordination and expense submissions.

You may also, on some occasions, assist individuals with timekeeping requests or organize meetings.

How You’ll Grow

We are committed to investing and supporting you in your professional development and we have developed a range of programs focused on fostering leadership, growth and development opportunities. We aim to promote continuous learning and individual skills development through on-the-job learning, self-guided professional development courses and certifications. You’ll be assigned a dedicated coach to mentor, guide and support you through regular coaching sessions and serve as an advocate for your professional growth.

As you progress through your career at FTI Consulting, we offer tailored programs for critical professional milestones to ensure you are prepared and empowered to take on your next role.

What You Will Need To Succeed

Basic Qualifications

Maintain multiple Microsoft Outlook calendars, identifying conflicts and resolving promptly

Capture time and expense in applicable FTI systems and apply to proper charge codes

Maintain reconciliation of business expenses as required by executives

Coordinate all meeting and travel arrangements, both domestic and international

Schedule virtual and in-person calls and meetings, both domestic and international, including contacting/notifying participants

Maintain contact lists and update as needed; input new business contacts into SalesForce CRM

Assist with new client opportunities including initial input into SalesForce and running conflict checks as well as drafting letters of engagement and assisting in producing pitch materials

Assist with client billing, client invoice creation, review and revision and collection matters as needed

Create documents, reports, spreadsheets and presentations using Microsoft Word, Excel and PowerPoint in accordance with company templates

Assist in research projects by efficiently conducting searches of the Intranet/Internet

Assist in prioritization of tasks, correspondence and phone messages for executives

Process check requests and outside vendor and contractor invoices

Complete requests for overnight deliveries, faxes and couriers

Create, organize and maintain paper and electronic files

This role requires travel to clients and FTI offices

Applicants must be currently authorized to work in the United States on a full-time basis; this position does not provide visa sponsorship

Preferred Qualifications

5+ years of administrative support experience required

2+ years of experience in a professional services environment

Proficiency in Microsoft Office applications

Proficiency in using time management and expense reporting tools as well as SalesForce

Proactive and initiates projects; enthusiastically accepts new assignments and challenges

Ability to manage multiple, simultaneous projects and meet deadlines

Capacity to multi-task, prioritize assignments and effectively manage time

Ability to work in fast-paced, deadline driven environment

Excellent oral and written communication skills

Work effectively as part of a team, yet be able to work independently with minimal supervision

Perform all tasks with attention to detail and review for accuracy

Ability to maintain confidentiality

FTI Consulting is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, citizenship status, protected veteran status, religion, physical or mental disability, marital status, sex, sexual orientation, gender identity or expression, age, or any other basis protected by law, ordinance, or regulation.

Compensation

Minimum Pay:$70,500 Maximum Pay: $114,000

Compensation Disclosure: The compensation range reflects potential base salary for the role. Actual compensation is determined based on a wide array of relevant factors including market considerations, business needs, and an individual’s location, skills, level of experience, and qualifications.