Executive Assistant

Overview

Executive Assistant

What You'Ll Do

• Manage and maintain complex calendars, scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
• Prepare and edit correspondence, reports, presentations, and other documents, ensuring accuracy and professionalism.
• Coordinate and arrange domestic and international travel, including flights, accommodation, visas, and itineraries.
• Act as a gatekeeper and liaison, screening calls, emails, and visitors, and directing them appropriately.
• Conduct research, compile data, and prepare reports or presentations as needed for executive decision-making.
• Manage expense reports, invoices, and other financial documentation, ensuring timely submission and accuracy.
• Organise and prepare for board meetings, executive retreats, and other key events, including logistics and materials.
• Anticipate needs and proactively address potential issues, offering solutions and support to the executive team.
• Foster strong working relationships with internal departments and external partners.

Who We'Re Looking For

• Proven experience as an Executive Assistant, preferably supporting C-suite executives or founders in a fast-paced environment.
• Exceptional organisational and time management skills, with the ability to prioritise tasks and manage multiple projects simultaneously.
• Excellent written and verbal communication skills, with a keen eye for detail and accuracy.
• High level of discretion and confidentiality in handling sensitive information.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant productivity tools.
• Adaptability and a proactive approach to problem-solving in a dynamic startup or high-growth setting.
• Strong interpersonal skills and the ability to collaborate effectively across different teams and levels.
• Experience with cost tracking and budget management is a plus.
• Demonstrated ability to work independently and as part of a team.
• A keen understanding of commercial acumen and business operations.

Why You Should Join Us

• Opportunity to work closely with senior leadership and gain invaluable insights into strategic decision-making.
• Be a pivotal part of a dynamic and rapidly growing organisation.
• Contribute to a collaborative and innovative work environment.
• Receive competitive compensation and benefits.
• Develop your skills in a role that offers significant responsibility and impact.
• Enjoy a hybrid work model that balances flexibility with in-office collaboration.

Logistics

• **Department:**

Executive

• **Location:**

Dubai - United Arab Emirates -

• relocation support provided if necessary
• **Work Modality:**

Hybrid

• **Contract Type:**

Full-Time

• This role requires a high degree of professionalism and commitment.
• You will be an integral part of the executive support function.