Executive Assistant
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Key skills for this role
About the Role
Vision Middle East seeks a highly organized Executive Associate to support the Principal and Head of Family Office in Dubai. The role involves coordinating projects, conducting research, and using AI tools to improve productivity.
Key Skills for This Role
Responsibilities
- Coordinate and track tasks, projects, and follow ups across multiple business functions
- Ensure timely completion of deliverables and maintain project timelines
- Conduct market, industry, and business research
- Prepare reports, presentations, summaries, and meeting notes
- Draft professional emails, correspondence, and internal communications
- Utilize AI tools such as ChatGPT, Claude, Notion, Excel, and other digital platforms to improve efficiency
- Support process improvements and basic automation initiatives
- Coordinate with internal teams and stakeholders to ensure smooth execution of tasks
- Provide operational, administrative, and strategic support across various business activities
Requirements
- Bachelor's degree in Business Administration, Management, Finance, Economics, or related field
- 1 3 years of experience in Executive Assistant, Executive Coordinator, Operations, Project Coordination, Business Support, or Analyst role
- Excellent organizational and time management skills
- Strong written and verbal communication skills in English
- Proficiency in Microsoft Office, particularly Excel and PowerPoint
- Experience using AI tools such as ChatGPT, Claude, Notion, or similar platforms is an advantage
- Strong attention to detail with ability to manage multiple priorities
- Proactive, positive, and solution oriented attitude
Full Job Posting
About the Role
- We are seeking a highly motivated, organized, and execution focused Executive Associate to join our Single Family Office in Dubai.
- This is not a traditional Executive Assistant role. The successful candidate will work closely with the Principal and the Head of Family Office, supporting multiple business initiatives and ensuring the timely execution of key projects.
- This opportunity is ideal for professionals who are eager to learn, enjoy solving problems, and are comfortable using AI and digital tools to improve productivity.
Key Responsibilities
- Coordinate and track tasks, projects, and follow ups across multiple business functions.
- Ensure timely completion of deliverables and maintain project timelines.
- Conduct market, industry, and business research.
- Prepare reports, presentations, summaries, and meeting notes.
- Draft professional emails, correspondence, and internal communications.
- Utilize AI tools such as ChatGPT, Claude, Notion, Excel, and other digital platforms to improve efficiency and workflow.
- Support process improvements and basic automation initiatives.
- Coordinate with internal teams and stakeholders to ensure smooth execution of tasks.
- Provide operational, administrative, and strategic support across various business activities.
- Take ownership of assigned responsibilities and ensure strong follow through.
Requirements
- Bachelor's degree in Business Administration, Management, Finance, Economics, or a related field.
- 1–3 years of experience in an Executive Assistant, Executive Coordinator, Operations, Project Coordination, Business Support, or Analyst role.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills in English.
- Proficiency in Microsoft Office, particularly Excel and PowerPoint.
- Experience using AI tools such as ChatGPT, Claude, Notion, or similar platforms is an advantage.
- Strong attention to detail with the ability to manage multiple priorities.
- A proactive, positive, and solution oriented attitude.
Benefits
- Monthly Salary: AED 10,000 – AED 14,000 (depending on experience)
- Medical Insurance
- Annual Air Ticket Allowance
- 22 Days Annual Leave
- Professional growth and learning opportunities
- Exposure to multiple businesses and high impact projects
- Dynamic and collaborative work environment
How to Apply
- Interested candidates are requested to submit: Updated CV, a brief note explaining why this role interests you, examples of how you have used AI or technology to improve your work, and one example of a project or task you managed from start to finish.
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