Executive Assistant
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Key skills for this role
About the Role
Vision Middle East is seeking a reliable and organized Operations Assistant to support administrative and operational needs. This entry-level role involves administrative support, travel coordination, payment processing, and general operational assistance with growth opportunities.
Key Skills for This Role
Responsibilities
- Provide daily administrative support to the Family Office team and Principal
- Coordinate travel (flights, hotels, visas, restaurants, itineraries)
- Manage calendars, meetings, and scheduling
- Maintain organized digital and physical filing systems
- Assist with processing payments, invoices, and expenses
- Liaise with banks, service providers, and vendors
Requirements
- 1–3 years of experience in an administrative, operations, or office support role
- Strong organizational skills and attention to detail
- Professional, discreet, and reliable
- Comfortable handling confidential information and routine payments
- Strong written and verbal communication skills
- Proficient in Microsoft Office
Full Job Posting
Role Overview
- We are seeking a reliable and organized Operations Assistant to support the day to day administrative and operational needs of the business.
- This is a hands on, entry level role, ideal for someone who is detail oriented, eager to learn, and comfortable working in a small, fast paced team.
- The role involves a mix of administrative support, travel coordination, payment processing, and general operational assistance, with opportunities to gain exposure to financial and business matters as experience grows.
Key Responsibilities
- Provide daily administrative support to the Family Office team and Principal
- Act as a concierge for the Principal, coordinating travel (flights, hotels, visas, restaurants, itineraries)
- Manage calendars, meetings, and scheduling
- Maintain organized digital and physical filing systems
- Coordinate household or lifestyle related logistics for the Family Office Principal
- Serve as the first point of contact for routine requests
- Assist with processing payments, invoices, and expenses (including personal expenses for the Principal)
- Maintain accurate records of payments and supporting documentation
- Liaise with banks, service providers, and vendors
- Support basic financial administration under supervision
- Coordinate with internal stakeholders and external service providers
- Support operational tasks related to projects and ongoing business activities
Ideal Candidate Profile
- 1–3 years of experience in an administrative, operations, or office support role
- Strong organizational skills and attention to detail
- Professional, discreet, and reliable
- Comfortable handling confidential information and routine payments
- Strong written and verbal communication skills
- Proficient in Microsoft Office; interest in using technology to improve efficiency
- Exposure to financial services, professional services, or corporate environments is a plus
- Basic understanding of accounting, payments, or invoicing is an advantage
- Willing to learn, take direction, and adapt in a small team environment
Role Progression
- This role offers growth opportunities into a senior operations or finance support position as experience and capabilities develop.
Pay
- AED 4,500.00 AED 6,000.00 per month
Work Location
- In person
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