Executive Assistant
Job Fit Check
Base Career helps you apply smarter for this job.
Key skills for this role
About the Role
An Executive Assistant is needed to support the Managing Director of a media and events company in Dubai. The role involves managing schedules, coordinating travel, handling correspondence, overseeing office operations, and supporting event logistics.
Key Skills for This Role
Responsibilities
- Provide comprehensive administrative and operational support to the Managing Director
- Manage a complex schedule and coordinate international travel
- Prepare meetings, handle correspondence, and act as trusted point of contact
- Oversee day to day running of the Dubai office, including budgets, suppliers, and leading the office support team
- Partner closely with HR on workplace initiatives
- Support planning and delivery of major events by coordinating travel, accommodation, hospitality, accreditations, and logistics
- Oversee ticket allocations and hospitality arrangements
- Respond to changing priorities and resolve last minute scheduling and travel issues
- Maintain highest level of discretion and confidentiality
Requirements
- 3–5 years' experience supporting a senior executive within a fast paced environment
- Previous UAE experience considered essential
- Experience within the media and events industry highly advantageous
- Strong communication and interpersonal skills
- Proactive, solutions focused approach and ability to work independently
- Advanced proficiency in Microsoft Office
- Experience using travel, calendar, expense management, and office administration systems
- Flexibility to support international travel and work across multiple time zones
Full Job Posting
Role Overview
- Charterhouse is partnering with a leading media and events company to hire an Executive Assistant to support the Managing Director in Dubai.
- The role provides comprehensive administrative and operational support, manages office operations, and supports event logistics.
Key Responsibilities
- Provide comprehensive administrative and operational support to the Managing Director.
- Manage a complex schedule and coordinate international travel.
- Prepare meetings, handle correspondence, and act as trusted point of contact.
- Oversee day to day running of the Dubai office, including budgets, suppliers, and leading the office support team.
- Partner closely with HR on workplace initiatives.
- Support planning and delivery of major events by coordinating travel, accommodation, hospitality, accreditations, and logistics.
- Oversee ticket allocations and hospitality arrangements.
- Respond to changing priorities and resolve last minute scheduling and travel issues.
- Maintain highest level of discretion and confidentiality.
Candidate Profile
- 3–5 years' experience supporting a senior executive within a fast paced environment.
- Previous UAE experience considered essential.
- Experience within the media and events industry highly advantageous.
- Strong communication and interpersonal skills.
- Proactive, solutions focused approach and ability to work independently.
- Advanced proficiency in Microsoft Office.
- Experience using travel, calendar, expense management, and office administration systems.
- Flexibility to support international travel and work across multiple time zones.
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at Charterhouse Middle East
Regional Manager (Student Recruitment)
Dubai, UAE
A leading research-intensive university is seeking an experienced Regional Manager to lead student recruitment across the MENA region. The role involves developing recruitment plans, achieving enrolment targets, managing
Business Development Manager
Dubai, UAE
Charterhouse Middle East is seeking a Business Development Manager for a global leader in metal detection technology. The role involves driving growth across the MEA region by developing channels, strategic partnerships,
Business Manager
Dubai, UAE
AED 20,000 to 25,000 Plus Benefits Charterhouse are currently supporting a family group client who are currently in the process of looking to recruit a Business Manager to sit within a corporate-level role with oversight
Senior Associate - Investment Placement
Dubai, UAE
AED 25,000 Per Month Plus Benefits Charterhouse is currently partnered with a leading boutique advisory organisation that works with a range of investment managers and start-ups on placement mandates and is looking to hi
International Tax Manager
Dubai, UAE
AED 25,000 to 30,000 Plus Benefits Charterhouse are currently working with a Family Office group, based in Dubai, whom are looking to recruit an International Tax Manager. With a reporting line to the management team, th
VP Sales – Private Clients (Arabic Speaker)
Dubai, UAE
Competitive Salary Charterhouse is proudly partnered with an institutional fund manager in Dubai who are looking to add a regional VP of Sales to develop their private client base. The VP Sales role has been created to f
Accountant – Billings & Receivables
Dubai, UAE
AED 15,000 to 18,000 Plus Benefits Charterhouse are currently managing a search for a leading international law firm, whom are in the process of looking to hire an Accountant – Billings & Receivables to join their region
Engineering Manager
Abu Dhabi Emirate, UAE
Competitive Salary Charterhouse is partnered with an international technology organisation undergoing a significant phase of global expansion. As part of this growth, the company is establishing a new engineering hub in
Regional Manager (Student Recruitment)
Dubai, UAE
Business Development Manager
Dubai, UAE
Business Manager
Dubai, UAE
Senior Associate - Investment Placement
Dubai, UAE
International Tax Manager
Dubai, UAE
VP Sales – Private Clients (Arabic Speaker)
Dubai, UAE
Accountant – Billings & Receivables
Dubai, UAE
Engineering Manager
Abu Dhabi Emirate, UAE